To avoid sharing printed copies of materials, follow these best practices for paperless meetings created by the IT Sustainability Initiative and the UCIO Council.

• Prepare ahead of time by adding notes and presentation materials as attachments to your meeting invitation – let attendees know they can access them electronically and hard copies will not be provided. Make use of cloud-based storage solutions (such as Google Drive) to easily share documents.
• Use a projector / laptop / electronic display to display the agenda and other related meeting documents. 
• Consider holding a remote meeting via web conference, using NYU Zoom.
• Encourage meeting attendees to take notes on their laptop or another electronic device to further reduce paper waste.
• Scan paper handouts and email meeting notes to participants after the meeting.
• Use an electronic signature service (such as DocuSign).

If you have to print, #ThinkBeforeYouPrint:

• Only print the pages you need.
• Use an ink-saving font like Courier, Century Gothic, or Brush Script. 
• Reduce margins and font size to waste less space on a page.
• Set printers to print in black and white by default (color toner has a greater cost and environmental impact).
• Set printers to print and copy in ‘duplex’ or double-sided mode by default.
• Use print preview to avoid printing unnecessary pages.
• Print multiple slides per page when printing PowerPoints.
• Use recycled toner and recycle cartridges when empty.