Digital Teaching Toolkit

Research and Instructional Technology Services, NYU Shanghai Library

NYU Meet – Google Hangouts

NYU Hangouts Classic (Google) and its eventual replacement, NYU Meet (Google), offer audio and video conferencing features that are similar to NYU Zoom.

NYU Meet (Google) (Limited Release) allows NYU current community members to communicate in real time via web-based video and audio meetings. This service is integrated into NYU Calendar (Google) and NYU Chat (Google), and is also available as a standalone service.

To access NYU Meet, go to meet.google.com and log in with your NetID@nyu.edu email address or start an NYU Meet from within an NYU Calendar event.

Creating a video meeting via NYU Hangouts Meet

Create a group video meeting through meet.google.com. The Hangouts Meet page allows access to view scheduled video meetings, join or start video meetings. Click + Join or start a meeting to start a new meeting with a unique URL and meeting code, dial-in phone number, and phone pin. Send the meeting information to participants via email or chat.

Add a video meeting to an NYU Calendar event

  1. Create a meeting in NYU Calendar.
  2. After you have filled out all the details, click Add conferencing.
  3. A Google Meet meeting will be created with a unique URL and meeting code, dial-in phone number, and phone pin. This will show up as a scheduled meeting on the meet.google.com landing page.
  4. Press Save to send your event invitation to your guests.

Add participants

  1. If the video meeting is part of an NYU Calendar event, add individuals to the NYU Calendar event.
  2. If the video meeting was created at meet.google.com, join the meeting and click Copy joining info and distribute via email or chat.
    Additionally you can click on Add people and invite via email or call in via phone number.

Join a video meeting

If someone invites you to an event with a Hangouts Meet meeting, you can join in from your computer or mobile device. There are a few ways to do this:

From your calendar

  1. Open your event invitation on a laptop or desktop that has a webcam and speaker.
  2. Click Join Hangouts Meet or Join by phone

From your browser

  1. Open a new tab in your browser.
  2. You can either:
  • Copy the video call URL that was given to you by the meeting organizer into the address bar.
  • Click the link in your event invitation in your email inbox.
  • Go to meet.google.com and click + Join or start a meeting and enter the unique meeting code shared by the meeting organizer.

One-to-one and casual group video calls are still available via NYU Chat by clicking the video icon in the chat screen.

The protections provided by your NYU Google Apps account do NOT apply when creating video calls or group video calls from a gmail.com or any other commercial account. Members of the NYU community are strongly encouraged to use only their NYU account if participating in communications containing Confidential and Protected information, as defined by NYU’s Data Classification Table. Restricted and research information have specific security requirements for storage systems and should NOT be stored or transmitted through NYU Google Apps.

Breakout Rooms in NYU Meet

It is possible to create multiple rooms in advance for breakout-like functionality, but it takes more effort and is less flexible than Zoom. A walkthrough of this ‘Set up rooms in advance” method is here: https://www.claycodes.org/google-meet-breakout-rooms

For more detailed instructions, see the main NYU Knowledge Base page “NYU Hangouts Classic (Google)” or email shanghai.RITS@nyu.edu.