Update Academic Appointment – Tenure Clock Interruption Request

Overview

This tip sheet provides steps on completing the tenure clock stoppage field using the Update Academic Appointment transaction for a Tenure-Eligible faculty member.

Roles & Approval Chain

The transaction is submitted by the Academic Initiator. For review and approval, it routes to the  Academic Approver and then the Academic Partner. 

(Note: Many of the roles in PeopleSync share the same functionality. The Academic Approver can submit the same academic appointment transactions as the Academic Initiator. Refer to the Organization Support Roles Descriptions guide for a list of roles and function.)

Steps

  1. Navigate to the employee record.
  2. Click Actions ellipse > Academic Faculty > Update Academic Appointment.
    • Alternate Navigation Option: Select Academic > Current Appointment > Find the Appointment record, scroll to the right, and select the Update button.
  3. On the next page, the Academic Appointee and Track fields will automatically repopulate.
  4. Enter the Start Date of the academic appointment. This is the Track start date.
    • A soft alert will display, “This Academic Appointee already has an appointment with the same start date. If you select the same Appointment Start Date, your change replaces the existing appointment.”
    • Click Submit.
  5. On the next page in the Reason field, and click the menu icon in this field. Select Update Academic Appointment > Update Academic Appointment > Change Appointment Information.
  6. Adjust the Academic Review Date (Tenure Review Date) and the Probationary End Date if needed.
  7. Click Submit.
  8. Click the Edit Additional Data button.
  9. Enter in the number of semester breaks in the Tenure Clock Interruption field.
  10. Adjust the Review – 3rd Year and Review – 6th Year, if applicable.
  11. Enter a comment describing the reason for the tenure clock interruption event in the Comments box.
  12. Click Submit.

REVIEW AND APPROVAL

  1. The transaction routes to the Academic Approver and then the Academic Partner.  Approvers can refer to the How to Approve a Transaction tip sheet for general information. Below are additional steps specific to the Academic Appointment process. Unlike in other staffing transactions, the Academic Approver can edit fields.
    • When you open the Review task you will see that you can edit fields. Make modifications as needed.
    • Note: You cannot edit the four custom fields (Review Schedule, 3rd Year, 6th Year Review Date, and Tenure Clock Interruption). If these require correction, click the Send Back button and Include comments, so that the Academic Initiator can update the applicable field(s).
  2. Once approved, the transaction routes to the Academic Partner. 
  1.  

additional resources

Faculty Lifecycle Dashboard Pilot Training was conducted in June 2020. A presentation is available in iLearn. The course is HRS:000, section 503.

Last updated in May 2020.