Reviewing and Editing Draft Position Budgets

This tip sheet provides instructions on how to review and edit draft position Budgets in PeopleSync.

Review Draft Position Budgets

The review period allows schools and units to view the draft position budgets for the upcoming Fiscal Year and identify edits that may need to be made.

To complete the review of draft position budgets, Finance Executives and Cost Center Managers use the Find Position Budgets for Organization – Detail report in PeopleSync.

  1. Search for Find Position Budgets for Organization – Detail report in PeopleSync. Run the report by:
    • A. Supervisory Organization (available to Finance Executives)
    • B. Cost Center Hierarchy (available to Cost Center Managers)
  2. Review the report to confirm:
    • All positions for your school/unit are listed (Both Filled and Vacant with requisitions)
    • The Budget Amount for each position is correct (Compensation and Fringe)

Edit Draft Position Budgets

During the review period only, Finance Executives can edit a draft position budget in PeopleSync to:

  • Increase a Position Budget
  • Decrease a Position Budget
  • Change the Budget Allocation of a Position Budget

Instructions

  1. From the Find Position Budget for Organization – Detail report, hover over the magnifying glass icon.
  2. Select the Related Actions icon.
  3. Select Position Budget.
  4. Select Edit.
    • Do not select Position Budget > Cancel.

increase or decrease the position budget

  1. Update the number in the Compensation Budget field.
  2. The Fringe Benefits Budget field and budget lines (below) will automatically update.
  3. Click Submit.

Change an Existing Allocation

  1. To change an existing allocation on a draft position budget, scroll down to the Budget Lines section.
  2. Update Worktags on allocation.
  3. Verify the Compensation account and update, if necessary.
  4. Click Submit.

Add a Budget Allocation

  1. Scroll down to the Budget Lines section.
  2. Select plus sign on the existing line to duplicate line.
  3. Enter percent for new allocation and update percent on existing allocation.
  4. Enter Worktags for the new allocation.
  5. Verify the Compensation account and update, if necessary.
  6. Click Submit.

update fringe

  1. Scroll down to the Budget Lines section.
  2. Select Fringe Rate from Table (recommended) or change the Fringe Rate field directly.
  3. If the Fringe Rate from Table or Fringe Rate fields are updated, the Fringe Amount will update automatically.
  4. Click Submit.
    • Do not change the Fringe Account.

Last updated in August 2016.