Return Employee From Leave

The purpose of this tip sheet is to help the Absence Partner return an employee from leave in PeopleSync. In PeopleSync, the Absence Partner will receive an automated notification 10 days prior to the employee’s expected last day of leave. For all leave types, the Absence Partner will confirm via phone/e-mail that the employee is returning, and request any required documentation. Upon the employee’s first day back to work, the Absence Partner is responsible for returning the employee from leave in PeopleSync.

If the employee is out on an FMLA- Self, Disability, Worker’s Comp, or ADA leave and is not returning, the Absence Partner will work with OEO, HR, or Employee Relations to determine next steps.

Steps

1. Enter the name of the employee you are placing on leave into the Search bar.
2. Locate and click the employee’s name in the Search results.
3. Click the Actions ellipse button on the employee profile page and select the Return Employee From Leave task, under the Time and Leave menu.
4. On the Return Employee From Leave screen, enter the employee’s: First Day Back at Work date, select the leave from which the employee is returning, and select the Actual Last Day of Leave date.
5. For employees that are transitioned from a paid leave to unpaid leave, you will need to return the employee from the initial leave (paid), and place the employee on a new leave (unpaid) within PeopleSync.
6. Click Submit.

For staff, admins, and researchers, the Absence Partner will receive the expected return from leave notification then return the employee from leave. From there, a Security Partner will update role assignments for the employee.

For full-time faculty, the Absence Partner will receive the expected return from leave notification and return the employee from leave. If necessary, the Absence Partner will then Request Compensation Change, if for example the employee was on a reduced pay leave.  To skip the Request Compensation Change, find the task in your PeopleSync Inbox, and click the gear icon in the top right and select Skip This Task. In every scenario, the Absence Partner work through Approval and the Security Partner will update role assignments for the employee.

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Related Resources

Request Compensation Change

For paid full-time faculty leaves, including academic leaves of type Sabbatical (other), the Absence Partner initiating the process will receive the task to submit a compensation change request for the employee returning from leave.

Approvals

If the employee is returning from a sabbatical leave the process will route to the Academic Partner for approval.

Refer to the Approvals tip sheet for directions on performing this activity.

Assign Roles

If the employee returning from leave had been assigned an organization support role in PeopleSync, the process will route to the Security Partner to assign roles to the employee.

Refer to the Assign Roles tip sheet for directions on performing this activity.

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Last updated in May 2014.