Extend the Job of Student Employee (Hourly)

Overview

To extend the hourly job of a student employee, submit an Edit Job transaction. This transaction is typically submitted by the HR Analyst and will route to the HR Partner and Finance Executive for approval. 

STEPS

  1. Navigate to the employee record.
  2. Under the employee name at the top left, click the double arrow icon, and select the job.
  3. Click Job on the left side menu. The Job Details display. 
  4. Locate the Job link. For example: 5123456 Office Assistant. Hover mouse over the link and click on the actions ellipse which appears at the end.
  5. Click Job > Edit Job.
  6. Effective Date. Enter a date that is before the current End Employment Date if you wish for there to be no break in service. If there is a planned gap, enter a future date. 
    • Note: Refer to the guidelines posted on the HRO Community blog for information on Local 2110 job/appointment dates. Job start and end dates must fall within an individual semester and cannot cross semesters. If you need to extend the job beyond a semester, end the job and create a new one.
  7. In the Reason field, select Modify Incumbent > Extend Fixed Term Job.
  8. Click on the arrow next to Additional Information to display more fields.
  9. Update the End Employment Date.
  10. Click Submit.
  11. Next is the Change Organization Assignment Page. This step is included so that you may review and if needed, edit organization assignments such as the default costing or Timesheet Approver. If no changes are needed, simply review the page and submit.
  12. Click Submit.
  13. Next is the Request Compensation Change. This step is included so that you may edit the hourly salary if needed. If no changes are needed, simply review the page and submit.
  14. Click Submit.
  15. The transaction routes to the HR Partner and then Finance Executive for review and approval.

timesheet

This transaction prompts an extension of the end date.

Last updated December 2021.