Transactions & Functionality
Enhanced Applicant Search Experience
New! Effective 4/23, when you initiate the Hire transaction, you will see a “Search for Person” side panel, allowing you to search for an applicant record by name, date of birth, personal contact information, national IDs, and previous role details.
Please review the new help text at the top of the hire transaction and new guidelines in the hire tip sheets. (To view a hire tip sheet, go to the PeopleSync training site and select the employee category at the top and then select a hire tip sheet).
The hire tip sheet links to Search for Applicant or Create New Applicant, also posted on the PeopleSync Operations page.
Reminder: AMI Pool Capture Date is 4/30/2025
The FY26 Annual Merit Increase process is not yet approved, but we are preparing in advance. Please note the following deadlines:
- Complete all salary-related transactions in PeopleSync if they are effective on or before April 30 (Pool Capture Date).
- Ensure updates are finalized by end of business on April 29 to maintain accurate merit pools.
- Refer to the post and the resources page on the HRO Community blog
Submit FY26 AMI Notification Letterheads and Signatures by 4/24/25
The FY2026 Annual Merit Increase (AMI) program approval is still pending, but we are preparing in advance. Please submit your unit’s letterheads and signatures and update employee names and titles in PeopleSync (if necessary) by 4/24 to ensure the accuracy of AMI letters. Refer to the post on the HRO Community blog.
How to Schedule the Performance Communication Process
New this year for participating schools or units,submit a PeopleLink ticket to ESM in order to launch the performance review process. The ticket should be submitted at least three business days prior to the launch date. Refer to the post on the HRO Community blog.
Report Enhancement: My Team’s Reported Time
The My Team’s Reported Time report, available to Managers and Timesheet Approvers on the Time and Absence dashboard under Time Tracking Tasks, has been updated to expand the Position field into two separate columns (Position ID and Position Title). Additionally, a new column has been added for Timesheet Approver.
Time & Absence – NYU Berlin Launch
Time & Absence in PeopleSync has launched for NYU Berlin! Thank you to the Global Berlin, HR, and ESM Teams!
Training & Resources
New Tip Sheet – Add Academic Appointment
This new tip sheet explains steps for creating an academic appointment for Non-Tenure Track Faculty.
Updated Tip Sheet – Hire
Hire The hire tip sheets for all employee categories have been updated with new steps for searching for an applicant record and UI enhancements. (To view a hire tip sheet, go to the PeopleSync training site, select the employee category at the top, and then select a hire tip sheet).
ESM Open Office Hours (OOH) (WSQ only)
The 4/23/25 presentation (Search for Person and time and absence reminders) is available in NYU Box. Join us for the next meeting on May 14, 2025. Send your feedback or suggestions for topics to ESM-Open-Office-Hours@nyu.edu.
Update on PeopleSync Newsletter
The newsletter is moving from a bimonthly to quarterly schedule.
Ticket Spotlight
Where can I find the history of a position – i.e. who approved it? When was it created?
Every position* has a history of transactions. You can click on the position restriction, then Business Process History to review the associated events and processes. (*Note: the term position applies to Admin/Professionals, Staff, and FT Faculty.)
- Search for the position #.
- In the results, click on the link labeled “position restriction”.
- Click on the Business Process History tab.
- Scroll down – in the Business Process column find the “Create Position…” event.
- Click on the Process tab.
- From here, you can view who initiated and approved the position.
How long will it take for the finalist’s applicant record to show up in PeopleSync?
- iCIMS: For a candidate in iCIMS placed under the Sent to PeopleSync status, the applicant record will appear in PeopleSync within one hour.
- Interfolio: Once a candidate in Interfolio is assigned the Finalist – Hired status, the applicant record will appear in PeopleSync by the next day.