Transactions & Functionality
Update to add additional job for PHD Students
If a graduate student is beyond 7 years in a PHD program and will work as an adjunct you must appoint using a regular adjunct job profile; this student is not eligible for STNT07 the graduate adjunct job profile.
- A new Beyond7Years flag (indicating yes or no), will now display on the Personal IDs tab of the student’s record in PeopleSync.
- When you initiate an Add Additional Job transaction, updated validation rules will check this flag in relation to the proposed job profile.
- Refer to the Add Adjunct Job for Graduate Student tip sheet.
new york city and california minimum wage increases effective jan 1, 2025
Upcoming increases in minimum wages may require you to review and submit compensation changes for hourly paid NY and CA-based employees and/or the CA-based exempt Professional Researchers.
- Effective Jan. 1, 2025, the hourly minimum wage in New York and California will increase to $16.50 per hour. (See post linked below for rate specific to LA-based employees).
- Effective Jan 1, 2025, the California state minimum wage for exempt employees will increase to $68,640/year, or $1,320/week.
- Required actions – Review audit reports to identify those employees who may need to be brought to these minimums and submit compensation changes as needed.
- Note: No action is required for student jobs for those schools and units which participate in Shared Services.
- No action is required for exempt Admin/Professionals – as per NYU policies all employees in this category already meet this new minimum wage.
Do refer to the post on the HRO Community blog for more details or the email distributed on 12/3/24. This includes reports, due dates for transactions, as well as Payroll deadlines.
FY25 Local 153 Salary Grade Minimums and Notice Regarding PeopleSync Transactions for December 19-20, 2024
New minimum and standard hourly rates effective Jan 1, 2025 for Local 153 job profiles are available in the Local 153 Salary Grade Minimums report in PeopleSync. Additionally, please refrain from submitting transactions involving a comp change step for this population between 12/19 and 12/20 while the BUI is being completed. Refer to the HRO Community post.
Default Compensation Field Updated to Reflect Incumbent Salaries for Faculty, Administrators, and Staff
Training & Resources
ESM Open Office Hours (OOH) – Review of PeopleSync Training Site, NYU Support Center and Clean-up Initiative
Thanks to all who attended our eighth Open Office Hours sessions held last month. Find a recap/presentation of the materials covered including: a tour of the PeopleSync Resources &Training website where we post tip sheets on transactions and PeopleSync concepts and archive of this newsletter; best practices for submitting tickets and finding knowledgebase articles using the NYU Support Center, and a preview of a new project to remove incomplete/ outdated transactions, tasks and to-dos from PeopleSync.
- Join us via Zoom in January for the next session on Jan 22, 2024 at 11AM.
- Send us your feedback as well as suggestions for upcoming topics to ESM-Open-Office-Hours@nyu.edu.
Review Scheduled Reports for Next Year
Now is a great time for those of you who have scheduled reports to review those reports, renew them or delete any that are no longer needed. We updated the Reports in PeopleSync tip sheets – see section ,”Schedule a Report”.
How to Edit Time for Early Dismissal
With the Winter break coming up, it is helpful to remind timesheet approvers of regular, non-student, non-exempt/hourly paid employees about the instructions to Edit Time by Group for Early Dismissal. This and more articles are available through the NYU Support Center.
Ticket Spotlight
A new employee in HR will submit student jobs and review timesheets in PeopleSync what role is needed?
Security Partners should assign the HR Analyst or the HR Partner role to the New York University Student Pool (NYUStudent) sup org and any student sup orgs in your schools or unit if they will support student workers or enter transactions for students. Review our PeopleSync Organization Support Role tip sheet for a description of each – Analyst is typically the initiator of the student job and Partner approves the job. Tip: The Time and Absence role is not needed if you have assigned the HR Analyst role as the latter also includes timesheet/absence request review and approval capabilities. Additionally, remember the Student Pool sup org holds the pool job only – other roles such as Time and Absence, Costing Allocation Partner etc are not needed for this sup org as no paid job exists in this org.