PeopleSync Newsletter – Issue 36: December 2022

TRANSACTIONS & FUNCTIONALITY

Automation of Early Dismissal for Holidays Notice (US only)

An email notification on early dismissal for a holiday is now automated. PeopleSync sends the notification to timesheet approvers of WSQ, regular, non-exempt employees, and the HRO/ HRO plus email distribution lists. Refer to the post for details.

Hybrid/Remote Work Classification (US only)

In October we introduced the hybrid/remote work classification field (applicable to Admin/Professionals, Local 3882, Local 153 and Staff – non-exempt, non-union employees) This field is in the Create Position, Edit an Existing Position, and Edit Position Restriction and Edit Additional Data transactions. Refer to the post for details.

Rule to Prevent Activity Pay on Salary-based Positions (US-Only)

A new rule has been added to the Manage Period Activity Pay transaction to prevent the addition of Activity Pay on a salary-based position. If you are adding summer pay or a housing allowance to a faculty member do not add this as activity to the position. Instead process an Add Job transaction for additional comp and select the correct activity pay task.

Local 7902 AY 23 Minimum Hourly Rates (US only)

Refer to the recently published Local 7902 minimum rates for adjunct appointments and other duties when entering in activity pay for J-Term 2023, Spring 2023, and Summer 2023. As a reminder, minimum contact hour rates apply to Local 2110 teaching assistant and graduate employee adjunct positions. Please be sure to review the post on the HRO Community blog for details. (This link is also referenced in the Hire Adjunct and Manage Period Activity Pay tip sheets.)

Madrid Absence Management Launch

As of October, Madrid joins London, Paris and Florence as our latest Global site to use PeopleSync for Absence Management.  Thank you to all the teams which contributed to the implementation!

Global Sites – Edit Position

If you submit transactions for Global sites, you can now use the Edit Job transaction to change title, job profile, time type, hours, end date or work space. Refer to the updated tip sheet. Note: this applies to job profiles and sup orgs beginning in “GL”.

TRAINING & RESOURCES

Reminders on Assigning Timesheet Approver (US only)

  • If the sup org manager and the TSA are the same you don’t have to assign the TSA on the Organization Assignment page. This field can be left blank.
  • If you are a Security Partner, you will see TSA/TOA as a role in the security profile of an employee but you should not use this to assign the TSA/TOA role.
  • Refer to the tip sheet for steps.

Updates to Personal Information: Gender Identity and Pronoun (US Only)

Gender Identity and Pronoun fields have been added to the Personal Information page in PeopleSync. Please refer employees to the recently posted Change of Name, Pronoun, Gender, and Related Personal Information Policy and Procedure  available on NYU’s web site. This includes links to related employee tip sheets. Note that these fields may be edited by the employee only.

Updated Sup Org Form (US Only)

Please download the updated sup org request form which now includes a tab to edit sup org names. Refer to the tip sheet.

Mass Ending of Hourly, Non-Primary Student Jobs (US only)

In October we submitted the annual EIB to end hourly, non-primary student jobs which are older than 18 months. We encourage you to end jobs of students in a timely manner or submit an EIB through Peoplelink.

TICKET SPOTLIGHT

I submitted a Request Compensation Change transaction but it does not appear in Pay Change History – why?

Pay Change History will only show transactions where the salary was changed. If you submitted a compensation change and did not change the salary (for example to modify the AMI plan or Bonus plan) – you will find the transaction in Worker History.

How do I change the time type or exempt status of an Admin/Professional position? (US Only)

To change the Time Type (FT or PT), Exempt Status (i.e. changing an employee’s salary plan), or Employee Type (Regular or Fixed) of an Admin/Professional you will need to create a new position in JDX. Be sure to contact your Compensation Partner to discuss. Once approved (and, if applicable, posted), submit a Job Change transaction to seat the employee into this position.