TRANSACTIONS & FUNCTIONALITY
FY23 AMI Deadline – Faculty/Researcher Data Audit
The deadline to complete data audit #4 for Faculty and Professional Researchers – Fixed Term End Date Review, Annual Work Disbursement Period Changes and Return from Leave actions is from 5/14 – 5/27. For more information, refer to the HR Community post.
Grace Period Update for Biweekly and Weekly Timesheets
An update has been applied to PeopleSync timesheets – this enhances the function of Grace Period, Meal Break and Shift Differential calculations and how they interact with Overnight Shifts. Refer Biweekly and Weekly paid employees to the tip sheet located here.
Onboarding Surveys
The New Hire Feedback Program has launched effective March 21st, for new administrator and clerical/technical staff. Refer to the 3/21 email or HR Community post for more details.
Personal Info Page – Field Change
The Gender field on the Personal Information page in employee records has recently changed to Legal Sex. Note that this is a field name change only. The tip sheets for employees and HR have been updated.
TRAINING & RESOURCES
New Forms for Supervisory Organization Changes
New forms are available for making sup org requests Use the ServiceLink form to request one sup org/move employees; for other types of requests use this excel form. Please be sure to review the updated tip sheet for important information on when to use these forms.
Updating Directory Information through PeopleSync
In a May 11th email, “Changes to NYU PeopleSync Searches and Resources for Employees”, it was announced that the NYU Directory would be updated on the evening of May 20th. Employees may contact HR with questions on how to update information in PeopleSync. For regular/non- student employees refer them to the tip sheets located here.
Training Reminders: Termination/Leaves and Assigning Managers
Based on recent transaction errors that we’ve observed we want to remind users of the following:
- Always return an employee from leave prior to submitting a termination transaction. Refer to the Termination tip sheet.
- Security Managers can assign managers to a sup org. The steps vary based on whether the role is currently assign or inherited, check out the steps here.
TICKET SPOTLIGHT
I am trying to open a job requisition, but I don’t see the transaction listed in the related actions menu?
You will not see the transaction if another transaction is in progress. Type the position # in the search bar. Click enter and select the position restrictions. Click on the “Business Process History”. On this next page, scroll down to see a list of transactions under “Business Process History”. Complete or cancel the transaction that is in progress. This will be an Edit Position Restrictions or Job Requisition transactions. Now go back to the position restriction. Click related actions at the top. You should see Job Change > Create Job Requisition
I selected ‘Do NOT send to ATS” on the job requisition. I meant to choose Send to ATS – can you fix this?
The best way to correct this is to close the requisition. Select “Opened in error” as the reason. Then create a new job requisition. Note: consider the dates carefully between the two transactions. The new create transaction’s effective date must be after the close date. If you need assistance on dates, contact PeopleLink.
May 2022