The purpose of this tip sheet is to help administer one-time payments to NYU employees in PeopleSync. While there are several types of payments/additional compensation types that are issued on a one-time basis, the process covered in this tip sheet only applies to the following one-time payment types.
Termination Payments | Ad Hoc Bonuses |
Agreement | Retention Bonus |
Vacation | One-Time Bonus |
In Lieu of Notice | Sign-On Bonus |
Severance | Spot Bonus |
Other one-time payments not listed above are issued as activity-based pay through the Add Additional Job process. Please refer to the Additional Compensation tip sheet.
One-time payments can be given to an employee on an ad hoc basis or as part of a larger business process, such as termination.
If managing requesting a one-time payment ad hoc, begin with step 1. If requesting a one-time payment as a sub-process within the Termination Process, begin with step 5.
One-Time Payment Steps
- Enter the name of the employee in the Search bar.
- Select the name of the employee for whom you are requesting a one-time payment for.
- Click the Actions ellipse next to the employee’s name.
- Select the Request One-Time Payment task under the Compensation menu.
- You will be directed to the Request One-Time Payment screen to select the Effective Date and One-Time Payment Plan.
- The employee’s name will default.
- Click OK to submit.
- You will be directed to a second Request One-Time Payment screen to enter the one-time payment amount, as well as any additional information.
- Rationale is required in the Additional Information field when requesting a one-time payment.
- If the reason is a spot bonus, the costing override worktags must be updated to account 51156. Similar to assigning costing allocations, the following fields must be copied over:
- Account
- Business Unit
- Cost Center
- Fund
- Program
- Project
- Click Submit.
Approval and Review
Once the one-time payment details have been submitted, they will be sent to the HR Partner for approval, and Employee Relations and the Finance Executive for review.
With the exception of Vacation Payouts, the HR Partner will only approve the allowance plan details if the process was initiated by the HR Analyst.
One-Time Payment | Approvers |
Agreement | HR Partner > Employee Relations > Payroll Partner |
Vacation | HR Partner |
In Lieu of Notice | HR Partner > Payroll Partner |
Severance | HR Partner > Employee Relations > Payroll Partner |
Retention Bonus | HR Partner > Finance Executive > Compensation Partner |
One-Time Bonus | HR Partner > Finance Executive > Compensation Partner |
Sign-On Bonus | HR Partner > Finance Executive > Compensation Partner |
Spot Bonus | HR Partner > Finance Executive > Compensation Partner |
Last updated in June 2014.