Manage Union Membership Process

The purpose of this tip sheet is to help you manage union membership for all union-eligible NYU employees. In PeopleSync, an employee’s union membership eligibility is determined by an employee’s Job Family. In PeopleSync, an employee’s union membership is managed by the PeopleLink team. When the employee is initially hired PeopleLink will specify which union the employee belongs to. Once the employee Union membership card information, PeopleLink will update the employee’s information again with the membership type.

Union membership may be updated during:

  • Hire: Employee is hired into a union job
  • Change Job: Employee moves into or out of a union job
  • Union employee requires a correction to their union assignment or membership

When a union membership event is triggered, the HR Advisor will receive a To-Do to Manage Union Membership for the employee with the following instructions:

  • Select the union the employee will become a member of based on the assigned compensation grade, as needed
  • Enter the union membership type
  • Enter the union membership wait period date, as needed

The sequence for these transactions flows as follows:

  1. The union membership event is triggered by the system.
  2. Initiation is carried out by the HR advisor.
  3. Selecting and updating the membership update is carried out by the system.

If managing an employee’s union membership for a union membership event as an ad-hoc process, begin with step 1 in the table below.

If managing an employee’s union membership as a sub-process of the Hire or Change Job process, begin with step 5 in the table below.

Manage Union Membership Process

  1. Enter the name of the employee in the Search bar.
  2. Click the name of the employee requiring union membership management in the search results.
  3. Click the Actions button next to the employee’s name.
  4. Select the Manage Union Membership task within the Worker History menu.
  5. The Manage Union Membership screen displays to select the appropriate union for the employee. The employee’s name will be default.
  6. Once you have selected the appropriate union, click OK.
  7. The Manage Union Membership screen displays. Enter the:
    • Union Seniority Date: Initial start date when the employee was added to the union.
    • Start Date: Date employee started in the current membership status.
    • End Date: Date employee’s membership ends, if applicable. The employee’s assigned compensation grade will identify the employee’s appropriate union assignment.
  8. Click Submit.

Last updated in May 2014.