Extend Adjunct (Regular or Grad Student), Post Doc Fellow, Student-Related Job or Additional Compensation

Overview

This tip sheet provides guidance on extending an Adjunct (regular or graduate adjunct), Post Doc Fellow, Student-related (e.g. TA, RA, GA), or Additional Compensation job using the Edit Job transaction.

roles & approval chain

This transaction is initiated by the HR Analyst. For review and approval it routes to the HR Partner and then the Finance Executive.

(Note on who can initiate. Many of the roles in PeopleSync share the same functionality. The HR Partner can submit the same transactions as the HR Analyst. Refer to the Organization Support Roles Descriptions guide for list of roles and function.)

Edit JOB

1. Navigate to the employee record.
2. Under the employee name at the top click the double arrow icon and select the Job.
3. Click Job on the left side menu. The Job Details displays. 
4. Locate the Job link. For example: 5123456 Research Assistant. Hover mouse over the link and click on the Actions ellipse which will appear at the end.
5. Select Job > Edit Job 
6. Enter in the Effective Date.
   • Note: Refer to the guidelines posted on the HRO Community blog for information on Local 2110 job/appointment dates. Job start and end dates must fall within an individual semester and cannot cross semesters. If you need to extend the job beyond a semester, end the job and create a new one.
7. Select Modify Incumbent > Extend Fixed Term Job in the Reason field.
8. Select the arrow next to Additional Information to display more fields.
9. Enter in the new End Employment Date.
10. Click Submit.
11. This routes to HR Partner and then the Finance Executive for review and approval. If you are an approver, refer to the How to Approve a Transaction tip sheet.

RELATED TRANSACTIONS

If you now need to modify the Activity Pay refer to the Manage Period Activity Pay Assignment tip sheet.

Last updated December 2021.