End Job

overview

This tip sheet provides information on the End Job transaction which is used to end a non-primary job or position. 

Roles & Approval Chain

The transaction is submitted by the HR Analyst and routes to the HR Partner for review and approval.

(Note on who can initiate. Many of the roles in PeopleSync share the same functionality. The HR Partner can submit the same transactions as the HR Analyst. Refer to the Organization Support Roles Descriptions guide for list of roles and function.)

Important Transaction Details

The End Job is often confused with Edit Job.

• In End Job you will enter in an End Date. This inactivates the job.
• In Edit Job when you modify the End Employment Date this signifies the end date of a fixed term job and payment. However the job will remain active.

For Adjuncts, Student-Related Jobs (e.g. TA, RA, GA), and Additional Compensation: Before processing an End Job transaction, first make sure that the end dates of the activity pay have passed or process a Manage Period Activity Pay transaction to modify the payment and end date to be on or before the job’s end date.

Steps

1. Navigate to the employee record.
2. Click Actions ellipse > Job Change > End Job.
3. Select the job or position that you want to end.
4. In the Reason select the appropriate reason. These are End Additional Titled Job, End Dual Employment or End Additional Compensation Job. You can also select among three reasons for End Research Stipend.
5. Enter in End Date.
   • Pay/Forfeit selections. If the the job is paid via Activity Pay (e.g. Adjuncts, Ad Comp, Post Doc Fellow Stipend) and the Activity Pay has scheduled payments beyond the End Date that you entered, then a modified version of the Manage Period Activity Pay screen will display. Scroll to the right and you will see Pay or Forfeit selections for the remaining payments. Note that this page has limited functionality – you will not be able to edit all of the fields. Therefore, we recommend that instead you first process a Manage Period Activity Pay, adjusting the amount, quantity and dates as needed. Next, process the End Job transaction.
6. If this is a position that should be closed click the Close Position check box.
7. Click the arrow next to Additional Information to display more fields.
   • You will see the Last Day of Work, Pay Through Date and Notify By fields. These will prepopulate to match the End Employment Date. Typically you do not need to modify these fields.
8. Enter comments if needed.
9. Click Submit.

Last updated in August 2020