overview
To change the Academic Profile of Full-Time Faculty use the Edit Position Transaction. This transaction is often used for a promotion or change in rank within the same position #. (Note: If the faculty member is being promoted into a new or vacant position use the Job Change transaction).
roles & approvals
The transaction is initiated by the HR Analyst and routes to the HR Partner and then the Finance Executive for final review and approval.
Edit position
- Navigate to the employee record.
- Click Job on the left side menu.
- On the right side screen locate the Position. For example, 5123456 Assistant Professor, Sociology. Hover mouse over the link and click on the actions ellipse which will appear at the end.
- Select Position > Edit Position
- Complete the following fields:
- Enter the date of this change in the Effective Date field.
- Click the menu icon in the Reason field. Select Modify Incumbent > Academic Profile Change
- In the Job Profile field enter in the job profile name or job profile #. Alternately click the menu icon. Select By Job Family > NYU – Academic and then select the appropriate job family.
- Job Title and Business Title default to match the Job Profile. Modify the titles if needed.
- Click Submit.
- The transaction routes to the HR Partner and then the Finance Executive for review and approval. If you are an approver refer to the How to Approve a Transaction tip sheet.
related transactions
A promotion in rank for Tenure-Eligible Faculty often necessitates a change in Academic Appointment. Refer to the Update Academic Appointment tip sheet.
Last updated in May 2020