Edit Position: Academic Pay Change (Annual Work and Disbursement Plan Period)

overview

To change the Annual Work and/or Disbursement Period of Full-Time Faculty use the Edit Position Transaction. 

roles & approvals

The Edit Position > Academic Pay Change transaction is initiated by the HR Analyst and routes to the HR Partner and then the Finance Executive for final review and approval.

Edit position 

  1. Navigate to the employee record.
  2. Click Job on the left side menu.
  3. On the right side screen locate the Position. For example, 5123456 Visiting Professor. Hover mouse over the link and click on the actions ellipse which will appear at the end.
  4. Select Position > Edit Position
  5. Complete the following fields:
    • Enter the date of this change in the Effective Date field.
    • Click the menu icon in the Reason field. Select Modify Incumbent > Academic Pay Change
    • Complete the Annual Work Period and Disbursement Period. Refer to the How to Complete Annual Work and Disbursement Period tip sheet for guidance.
  6. Click Submit.
  7. The transaction routes to the HR Partner and then the Finance Executive for review and approval. 

Last updated in May 2020