Dual Employment

Overview

This tip sheets provides guidance on adding a Dual Employment job using the Add Job transaction. You can review the Dual Employment policy guidelines here.

roles & approval chain

The Add Job transaction is initiated by the HR Analyst. The transaction routes to the Compensation Partner for review. It then routes to the HR Partner and then the Finance Executive for final review and approval.  

(Note: Many of the roles in PeopleSync share the same functionality. The HR Partner can submit the same transactions as the HR Analyst. Refer to the Organization Support Roles Descriptions guide for a list of roles and function.)

STEPS

  1. Navigate to the employee record.
  2. Click Actions ellipse > Job Change > Add Job
  3. Select an additional compensation sup org in the Supervisory Organization field.
  4. In the Effective Date field, enter in the start date of the job or click the calendar icon to select the date. 
  5. In the Reason field click the menu icon and select Dual Employment
  6. In the Job Details section, 
    • In Employee Type, enter Fixed Term. 
    • Complete the End Employment Date field.
    • In the Job Profile, enter Dual DUALU – Dual Employment (Union)
    • Location. Complete the location e.g. Washington Square or Brooklyn.
    • Enter in the Work Spaceor click the menu icon and select a Work Space by building, floor or room.
    • Pay Rate Type.This defaults to the salary or hourly pay rate type assigned to the the job profile.
  7. In the Working Time section,
    • Time Type– Enter Part-Time. (Note for positions, FT Faculty or Admin/Professional, this will prepopulate and display in the Position section, see step 6 above).
    • Default Weekly Hours will default to 35. Do not modify this field. 
    • Scheduled Weekly Hours will default to 35 and you can modify this field.
  8. In the Additional Job Details section
    • The Job and Business Title populate to match the job profile and may be modified.
    • Enter the End Employment Date. This field is required for Fixed Term employees.
  9. Enter a comment if needed.
  10. Click Submit.
  11. Next is the Change Organization Assignment Page. This step is included so that you may review and if needed, edit organization assignments such as the default costing or timesheet approver. If no changes are needed, review the page and submit.
  12. Next is the Request Compensation Change. Enter the hourly rate in the Hourly section. Select Submit. The salary page routes to the Compensation Partner for review and approval.
  13. Next is the Assign Pay Group step. This is an automated step – the system will assign the job to the Biweekly pay group. Refer to the tip sheet, How Pay Group Is Assigned and Pay Group Selection Guidelines.
  14. Next is the Assign Costing Allocations Page. You may review and, if needed, edit organization assignments such as the default costing or timesheet approver. If no changes are needed, review the page and submit.
  15. The transaction routes to the HR Partner and then the Finance Executive for review and approval. If you are an approver, refer to How to Approve a Transaction tip sheet.

Timesheet

The employee will record hours in the timesheet for the Dual Employment job.

related tip sheets

To process an extension refer to the following tip sheet on Edit Position – Extend Fixed Term Position.

Last updated in April 2025.