Dual Employment

Overview

This tip sheets provides guidance on adding a Dual Employment job using the Add Job transaction. You can review the Dual Employment policy guidelines here.

roles & approval chain

The Add Job transaction is initiated by the HR Analyst. The transaction routes to the Compensation Partner for review. It then routes to the HR Partner and then the Finance Executive for final review and approval.  

(Note: Many of the roles in PeopleSync share the same functionality. The HR Partner can submit the same transactions as the HR Analyst. Refer to the Organization Support Roles Descriptions guide for a list of roles and function.)

STEPS

  1. Navigate to the employee record.
  2. Click Actions ellipse > Job Change > Add Job
  3. Select an additional compensation sup org in the Supervisory Organization field.
  4. In the Effective Date field, enter in the start date of the job or click the calendar icon to select the date. 
  5. In the Reason field click the menu icon and select Dual Employment
  6. In the Employee Type field enter Fixed-Term.
  7. For the Job Profile enter DUALU – Dual Employment (Union)
  8. In the Location field select: Washington Square Campus or WSQ – Brooklyn Campus.
  9. Select the Work Space.
  10. Select Part-Time in the Time Type field.
  11. Click the arrow next to Additional Details to display more fields.
  12. The Job and Business title default to match the job profile. 
  13. Enter in the End Employment Date or click the calendar icon to select a date.
  14. You do not need to complete the following fields: Additional Job Classifications, Company Insider Types, Worker’s Compensation Code Override, Benefits or Company Service Dates.
  15. Complete the Comment field if needed.
  16. Click Submit.
  17. Next is the Change Organization Assignment Page. This step is included so that you may review and if needed, edit organization assignments such as the default costing or timesheet approver. If no changes are needed, review the page and submit.
  18. Select Submit.
  19. Next is the Request Compensation Change. Enter the hourly rate in the Hourly section.
  20. Select Submit.
  21. The salary page routes to the Compensation Partner for review and approval.
  22. Next is the Assign Pay Group step. This is an automated step – the system will assign the job to the Biweekly pay group. Refer to the tip sheet, How Pay Group Is Assigned and Pay Group Selection Guidelines.
  23. Next is the Assign Costing Allocations Page. You may review and, if needed, edit organization assignments such as the default costing or timesheet approver. If no changes are needed, review the page and submit.
  24. The transaction routes to the HR Partner and then the Finance Executive for review and approval. If you are an approver, refer to How to Approve a Transaction tip sheet.

Timesheet

The employee will record hours in the timesheet for the Dual Employment job.

related tip sheets

To process an extension refer to the following tip sheet on Edit Position – Extend Fixed Term Position.

Last updated in April 2021.