This tip sheet is designed to help the HR Analyst or HR Partner close a position in PeopleSync. When a position is no longer needed at NYU, the HR Partner or HR Analyst may choose to close the position using the Close Position process. It is important to note that once you close a position in your organization, it cannot be reopened for any reason. Once the position is closed, it may be found under the Unavailable to Fill tab within the organization in PeopleSync. It is important to note that the position close date may not occur prior to the effective date of any outstanding edits on the position or the position restrictions.
The Close Position process only applies to organizations using the position management staffing model for staff, admins, and full-time faculty positions.
Steps
- Enter the name of the employee you are placing on leave into the Search bar.
- Locate and click the employee’s name in the Search results.
- Click the Actions ellipse button next to the name of the position.
- Select the Close Position task under the Position Restrictions menu.
- A position cannot be closed if it has an open job requisition. You must close any open job requisitions before closing a position.
- The Close Position page displays. Click the edit icon for the Close Reason field to select the applicable reason for closing the position.
- Use the calendar icon to select the Close Date for the position.
- The position close date may not occur prior to the effective date of any outstanding edits on the position or the position restrictions.
- You do not need to edit the Available for Hire or Hiring Freeze checkboxes.
- Review the details for the position to close and click Submit.
Last updated in May 2014.