How Pay Group Is Assigned and Pay Group Selection Guidelines

This tip sheet describes how a Pay Group is assigned during transactions and Pay Group selection guidelines.

How Pay Group Is Assigned

The Pay Group is automatically assigned by PeopleSync during key staffing transactions.

These transactions include: Hire, Job Change, Add Job and select Edit Position processes. For example, In the Hire transaction of an Administrative Aide in Local 3882, the position is assigned to Biweekly. In the Hire transaction of an FT Faculty member (with salary greater than $50,000), the position is assigned to Monthly.

To view the Pay Group in the employee record, click Pay in the left side menu. Click Pay Group tab.
To view the pay group assignment step in a completed transaction, navigate to the employee record.
1. Click Job from the left side menu. Click on Worker History
2. Click View Worker History by Category
3. Click Staffing tab.
4. In the Business Process column locate the transaction. For example, Hire: Doe, Patricia.
5. Click on this link. You will see View Event on the next page.
6. Click Process.
7. In the Process column locate Assign Pay Group. Notice the status is Automatic Complete.
8. Click on Assign Pay Group. On the next page you will see the pay group assigned during this transaction in the Proposed Pay Group field.

If a regular, Full-Time Employee has a Non-primary job, PeopleSync assigns the non-primary job to the same pay group as as the Primary job.

For example, Elizabeth Doe is a Full-Time Administrative/Professional. This position is paid Monthly. She also works as an Adjunct Lecturer. The adjunct job is assigned to the Monthly pay group.

Part-Time regular Employees and Students may be be assigned to more than one pay group.

For example, Jennifer Doe is a Part-Time Professional Researcher. This job is paid Biweekly. She is also an Adjunct. This job is paid Semi-monthly.

Under some conditions, PeopleSync may not be able to assign the Pay Group. The Initiator of the transaction will be prompted to complete Assign Pay Group step.

Enter the pay group in the Proposed Pay Group field. Note this may be prepopulated, however you should still review the pay group and change it if needed. To make the correct selection be sure to review Pay Group Selection Guidelines which appear on the transaction’s page. If you need assistance, contact PeopleLink.
Note: This may be an indication of a data entry error on the transaction as the system was unable to assign the Pay Group. Review the transaction for any data entry errors.

Pay Group Selection Guidelines

An employee’s pay group is based on a number of criteria, including employee category, salary and/or exempt status as well as other information.

The Pay Groups are: Monthly, Semi-monthly Employee, Semi-monthly Student, Biweekly and Weekly.

Refer to the NYU Payroll Calendars & Schedules. This provides the deadline (by when you should submit a transaction) and the date that the employee will be paid.

Abu Dhabi

All Abu Dhabi Paid Employees

USA Monthly Pay Cycle

Full-Time Faculty > $50,000
Exempt Full-Time and Part-Time Administrative & Professional Staff > $50,000

USA SM Employee

Full-Time Faculty = or < $50,000
Part-Time Adjunct Faculty (Note: This includes Graduate Student Adjuncts)
Full-Time Exempt Professional Researchers
Dental Residents
Post Doc Fellows

USA SM Student

Student Related Positions (such as TA, GA, RA, Course Assistants, Graders, Tutors, Law School PILCS)
Student Stipend Payments

(Note: Refer to the NYU Payroll Calendars & Schedules – jobs assigned to this paygroup are paid at the beginning of the pay period.)

USA Biweekly

Part-Time Non-Exempt Researchers
Full-Time and Part-Time Non-Exempt Administrative & Professional Staff
Full-Time and Part-Time Laboratory/Technical Staff
Full-Time and Part-Time Office/Clerical Staff
Casual Employees (Part-Time, non-NYU student temps)
Hourly Students (Work Study, Non-Work Study and America Reads)

USA Weekly

Full-Time and Part-Time Service Employees

related resources

NYU Payroll Calendars & Schedules

Last updated in July 2020