Graduate Student Employees: An Overview of Bargaining Unit Eligibility

Overview

Graduate students may be eligible for Local 2110. This tip sheet provides an overview of the criteria and the process for determining bargaining unit eligibility. We recommend that you review this tip sheet prior to hiring a graduate student. 

Graduate employee Student Pool Job

All term active graduate students are hired into PeopleSync through a daily data feed from SIS. The student is hired into a Graduate Employee Pool Job. The Pool Job indicates that the student is registered student at NYU, meeting the minimum number of credits for on-campus employment and is in a graduate program.

1. Enter the N# or NetID in the Search field. Click on the search category, All of Workday, on the left side menu.

2. Select the student record. Under the student’s name on the upper left you should see Graduate Employee Pool Job. You will see the following on the Summary tab.

Organization New York University (Hamilton, Andrew D) >> New York University Student Pool (NYUStudent)
Job [8 digit job #] Graduate Employee Pool Job
Business Title Graduate Employee Pool Job
Job Profile STNT04 – Graduate Employee Pool Job

If you cannot find the student in PeopleSync, contact PeopleLink.

 

SIS & HR Eligibility rules

A graduate employee must meet BOTH the SIS and HR eligibility rules in order to be considered bargaining unit eligible. Custom IDs located in the student’s PeopleSync record indicate if these rules have been met. 

To view the custom IDs, in the student’s record, click Personal > IDs tab. Locate the Other IDs section.

SIS_GSOC_BUE
The SIS_GSOC_BUE custom id is shown for Fall, Spring and Summer semesters. The semesters are the current semester and two future semesters. (See sample below)

Other ID Type Description Identification # Issued Date Expiration Date
SIS_GSOC_BUE Spring Y 1/1/2020 5/31/2020
SIS_GSOC_BUE Summer N 6/1/2020 8/31/2020
SIS_GSOC_BUE Fall N 9/1/2020 12/31/2020

A “Y” means the student meets the following criteria:

  • Enrolled within a Masters or PhD program
  • Within Years 1-7 academic program
  • Is not an MBA student at Stern, or a student at the Schools of Law, Medicine, or the College of Dentistry

Important. If you do not see these custom ids it means the student attends a school/program that is not part of the bargaining unit.

HR_GSOC_BUE
After the student has been appointed into the job(s), PeopleSync determines if the graduate student has met the HR eligibility rules.

The HR_GSOC_BUE row will have a value of “Y” if the graduate employee has at least one active job in the current semester that is not within the following categories:

    • Grader
    • Tutor (This includes STNT02 – America Reads)
    • Research Assistant at the School of Engineering
    • Research Assistant in the Sciences

GSOC_BUE
Bargaining Unit Eligibility is finally reflected in the GSOC_BUE custom ID.

The GSOC_BUE is “Y” if both the SIS_GSOC_BUE and the HR_GSOC_BUE are “Y”

Here are two examples:

Example 1. This graduate student meets the SIS eligibility in the Fall semester but has no job in PeopleSync for the Fall term. 

SIS_GSOC_BUE      Fall Semester Y
HR_GSOC_BUE N
GSOC_BUE N

Example 2. This graduate student meets the SIS eligibility rules in the Fall semester and has a Fall job that meets the criteria for Local 2110. 

SIS_GSOC_BUE       Fall Semester Y
HR_GSOC_BUE Y
GSOC_BUE Y

GSOC_Education
This flag indicates the type of degree (e.g. Masters or PHD). 

job profiles for bue graduate students

A graduate student who meets the SIS eligibility rules may be appointed into following job profiles. These are listed below and grouped by Job Family: Workstudy and Non-Workstudy, Adjunct Faculty, and Student-Related

Workstudy and Non-Workstudy
These are hourly-paid jobs assigned to the Student Hourly salary plan. These employees are paid Biweekly and complete timesheets. When you appoint this type of job you will complete an Additional Job Classification to identify the type of work; this is used to determine bargaining unit eligibility.

  • STNT05 – Graduate Employee FWS Hourly
  • STNT06 – Graduate Employee Non-FWS Hourly

Adjunct Faculty
There is one adjunct profile for graduate students. This is paid via Activity Pay and is assigned to the Semi-Monthly Employee pay group. There are guidelines for the specific types of activities that may be assigned to graduate adjuncts.

  • STNT07 – Graduate Adjunct

Student-Related
These are academic jobs for students. They are paid via Activity Pay and is assigned to the Semi-Monthly Employee pay group.

  • 007027 – Teaching Assistant
  • 017037 – Graduate Fellow
  • 017038 – Teaching Fellow
  • 017044 – Graduate Assistant
  • 017051 – Course Assistant
  • 017054 – Dental Resident
  • 018048 – Student Athletics Coach
  • 018049 – Student Reader
  • 018057 – Grader
  • 018058 – Student Laboratory Assistant
  • 018061 – Accompanist
  • 017050 – Research Assistant
  • 017033 – Non FAS/CIMS Research Assistant
  • 017034 – FAS/CIMS Research Assistant

add job transaction

You will use the Add Job transaction to hire a student. Specific tip sheets are available by category:

Add Hourly Job – Graduate Students
Add Student-Related Job (e.g. TA, RA, GA) – Graduate Students
Add Graduate Adjunct Job

Additional Resources:

Last updated in July 2020