Change Personal Information

Overview

The tip sheet provides guidance on submitting a Change Personal Information transaction.

Note as part of self-service an employee can also submit personal data changes. Self-service tip sheets for employees are available here.

It is important to keep up-to-date records of personal information in PeopleSync as Legal Sex, Date of Birth, and Race/Ethnicity are required for NYU WSQ employees. Additional information such as Disability and Veteran status are are optional fields and can be self-identified by employees.

Roles & Approval Chain

The transaction can be submitted by HR Analyst, HR Partner or PeopleLink. 

The following chart shows which personal information fields can be updated by HR or by the employee. 

Data Element Employee HR Analyst / HR Partner / PeopleLink
Legal Sex X X
Date of Birth   X
Race/Ethnicity X X
Citizenship Status   X
Gender Identity X  
Pronoun X  
Disability X X
Veteran X X

Additional Transaction Information

Edit Personal Information is a step in the Hire transaction. If completing this task as part of the Hire process, refer to the Hire tip sheet or begin with step 3. (The data may be prepopulated if you are hiring an employee who previously worked at NYU.)

As part of the hire onboarding process, a new employee will receive Personal Information To-Dos in their PeopleSync Inbox so that they may also review and modify this page.

Steps

  1. Navigate to the employee record.
  2. Click the Actions ellipse > Personal Data > Edit Personal Information
  3. The Edit Personal Information page displays. (*Denotes a required field).
    • Legal Sex*
    • Date of Birth*
    • Marital Status
    • Race/Ethnicity* (Note: More than one Race/Ethnicity may be selected.)
    • Citizenship Status
    • Gender Identity
    • Pronoun
    • Disability
    • Military 
    • Some of this information is populated from data in iCims.
    • Some of this information is sent to OEO.
    • Legal Sex, Date of Birth, and Race/Ethnicity are required for NYU Washington Square employees.
  4. Click Submit.
  5. The initiator may receive a To-Do task to submit supporting documentation to records. Once supporting documentation is submitted, the initiator must submit the To Do in order to remove the task from their queue and complete the process.

Last updated in Jan 2023.