Manage National and Government IDs

The purpose of this tip sheet is to help you view and edit National IDs and Government IDs in PeopleSync. While the Edit IDs process is often used to enter this information, the task to Manage Government IDs is available when a specific change to these ID types is known.

• National ID: SSN, US Individual Taxpayer Identification Number (ITIN)
• Government ID: Driver’s License, Visa(s)

If a change to this ID information is needed, the employee must provide supporting documentation prior to the change being made in PeopleSync, and copies of that documentation should be sent to PeopleLink.

The Edit Government ID process may be initiated by the following roles:

• HR Analyst
• HR Partner

You may initially enter this information during:

• Edit ID step as part of a Hire
• Start International Assignment

This is critical because SSN entered during hire is used to create the employee’s PeopleSync account and give the employee access to the system to complete onboarding tasks.

View and Edit National and Government IDs

1. Enter the name of the employee in the Search bar.
2. Click on the employee’s name in the search results. Make sure to select the Employee option.
3. Click the Actions button icon next to the name of the
   employee.
4. The Edit Government IDs for Worker page displays. Click
   the + icon under National IDs or Government IDs to add new field rows.
5. To edit or add a National ID for an employee, enter the
   following information:
   • Country
   • National ID Type
   • Identification #
   • Issued Date
   • Expiration Date
6. Entering the employee’s SSN at the point of hire is critical for employee access to PeopleSync
   • Changes made to an employee’s SSN on this page are not automatically reflected in the I-9 information. This must be updated separately.
7. To edit or add a Government ID for an employee, enter the
   following information:
   • Country
   • Government ID Type
   • Identification #
   • Issued Date
   • Expiration Date
8. Click Submit.