Manage Applicant Record

The purpose of this tips sheet is to help you manage an employee’s applicant record in PeopleSync once they are terminated. Depending on the reason for an employee’s termination from the University, the Termination business process may prompt you to make updates to the terminating employee’s applicant profile. These updates and the roles responsible for completing them include:

  • Flagging the terminating employee as not eligible for rehire (Employee Relations)
  • Updating the date of death for an employee who has passed during his / her employment (HR Analyst / HR Partner)

Applicant Not Eligible for Rehire

  1. Enter the previous employee’s name in the Search bar.
  2. Locate the employee’s applicant record in the search results. Be sure to select the result labeled as
    Applicant.
  3. Click the Actions button next to the applicant’s name.
  4. Select the Change Hire Eligibility Status task under the Recruiting menu.
  5. On the Change Hire Eligibility Status screen, select the checkbox to mark the employee as Not Eligible for Hire.
  6. It is recommended to add a comment when checking this checkbox. All comments in PeopleSync are recorded and traceable.
    • For applicant records marked as not
      eligible for rehire, HROs will not see a ‘Hire’ task if trying to rehire in the future.
  7. Click Ok. 

Update the Employee Profile with Date of Death

  1. Enter the previous employee’s name in the Search bar.
  2. Locate the terminated employee’s record in the search results. Be sure to select the result labeled as
    Terminated.
  3. Click the Actions button next to the employee’s name.
  4. Select the Edit Personal Information task under the Personal Data menu.
  5. On the Edit Personal Information page, enter the terminated employee’s date of death in the Date of Death field.
  6. Click Submit.

Last updated in May 2014.