Terminating FT Primary Position/Continuing Non-Primary PT Job

overview

This tip sheet provides guidance on how to process an employee who has two positions/jobs — the employee is terminating from the primary Full Time position and the non-primary Part Time position (Adjunct) will continue. There is no gap in service between the FT and PT position. (A common example is employee is terminating from Full Time Administrative/ Professional or Professional Researcher position. The non-primary Adjunct job is continuing.)

  • Important Note: The steps below should not be submitted while a payroll is in progress for the employee. Please contact PeopleLink if you need assistance.

STEPS

  1. On the employee record, click on actions ellipse bar > Compensation > Manage Period Activity.
  2. Select the Part Time job which is continuing (e.g. Adjunct job).
  3. On the Activity Pay Page:
    1. Change the Activity End Date and the Payment End Date to the date of the most recent completed payment. (You can review the Employee Gross Pay Report to find this date).
    2. Change the Unit and Unit Rate OR the Total Amount field so that the Total Amount is equal to the Paid to Date Amount. 
  4. Submit the transaction. Make sure this is approved/completed before proceeding to the next step.
  5. Process an End Additional Job. Select actions ellipse bar > Job Change > End Additional Job.
    • Make sure that the effective date is on or before the primary position’s termination date. For example, you can’t end a job effective Oct. 16, if the primary job’s termination date  is Oct 15.
  6. After the End Additional Job is approved/completed, process the termination. Select ACTIONS > Job Change > Terminate.
  7. After the termination is approved/completed, hire the employee back into the Part Time job.
  8. Select the supervisory organization where the adjunct position was located.
  9. Select Actions ellipse bar > Hire.
  10. Select Existing Applicant. Search for the employee’s name.
  11. Complete the usual steps for hiring. Refer to the relevant tip sheet. For example, Hiring an Adjunct.
  12. On the activity page enter an activity that reflects the remaining activity and payments.
    • Example: Joe Demo’s activity pay is from 9/1 to 12/31. He was paid as adjunct on the previous record from 9/1 to 10/31. In the rehire transaction, you would input the remaining dates and amount, i.e. 11/1 to 12/31 and the balance to be paid.