NYU Madrid Fall 2017

Your Pre-Departure Guide to Studying Away in Madrid

Arrival Cheat Sheet

Don’t leave for Spain without your NYU Madrid Arrival Cheat Sheet!

Download (PDF, 637KB)

This document contains helpful information about navigating the airport, getting to your housing assignment, and NYU Madrid contact information. Please provide a copy of this document to your family.

Here are some other things to keep in mind:  

  • Know the time difference between your hometown and Madrid, and discuss a communication plan with your friends and family
  • Know what to expect for meal costs in your host location
  • Check the exchange rate for the Euro regularly
  • Purchase any necessary voltage convertors and/or adaptors.

And remember these tips from our First Time Traveler Post. (They’re actually quite good for everyone!)

Important Travel Reminders

The time is almost here to leave for Spain, but before you depart for the airport make sure you have all of your immigration needs taken care of! It is important to keep any immigration related paperwork on your person/in your carry-on luggage and ready for your arrival in Spain.

Two important reminders for best practices when traveling abroad:

  1.     In order to board your international flight you will need your passport.  You should have copies of your passport elsewhere.  OGS recommends keeping a color copy of your passport and visa separately in your carry-on luggage.  You should also have access to a digital encrypted copy of your passport and visa online that can be obtained from any computer.  Additionally, you may want to leave a copy of your passport and visa with a parent or guardian, or whomever you trust and would call in an emergency. If your passport/visa is lost or stolen having a copy of such may help expedite getting a replacement.
  2.   After you arrive at your study away site, you should register with your local Embassy or Consulate.  U.S. citizens can register with the U.S. Department of State’s Smart Traveler Enrollment Program     which will automatically alert the local U.S. Embassy or Consulate to your presence in country.  Non-U.S. citizens should register with the relevant home country Embassy or Consulate abroad

Visa Reminders

Your program arrival date is fast approaching.  If you have not obtained your visa or are experiencing trouble applying for your visa please contact OGS immediately at ogs.outbound@nyu.edu or 212-998-4242.

Practical Pre-Departure Checklist & Packing Tips

As you prepare to get on a plane, it is now time to review the below final checklist full of practical items and packing tips to ensure your travel goes smoothly.  Also, take note of what NOT to pack by visiting this website.

  • Notify your bank and credit cards that you will be abroad.  Make sure they won’t block your accounts when they see international charges, and ask for phone numbers to call from abroad in the event you have any issues. The 1-800 numbers on the back won’t always work from overseas.
  • Have all medications you may need for the full term & bring a copy of prescriptions (medication, eyeglasses, etc.) and carry it with you in your carry on.  Your carry on should also have all important paperwork, phone numbers, and a change of clothes in case your luggage arrives late.
  • Make photocopies of your passport/visa, ID, and cards (bank, credit card). Leave one copy of this packet with your parents and bring a set with you in your carry-on.  That way, if these items are lost or stolen, they’re much easier to replace.
  • Bring your flight confirmation printout to the airport.
  • Check the luggage restrictions for your airline before you pack.
  • Have some cash on hand to get you through the first few days (you can exchange at the airport if needed, but service fees can be hefty.  Banks can generally issue euros ahead of time if they have notice.  Or simply withdraw cash from the ATM directly once you land – this can be easiest)
  • Have a copy of your arrival cheat sheet – and leave one with your family!
  • Set up a plan of communicating with your family members while abroad—we recommend calling or e-mailing them only once or twice a week while abroad. Your parents will ALWAYS want to talk to you more often than that, but remember that part of studying in another country is putting some distance between you and your old life. You’ll be better for it!
  • Do not plan to use your blow dryers and flat irons that you use currently. Even with a plug adaptor and converter, the higher voltage can destroy (as in burn to a crisp!) your appliances and could potentially knock out power in entire buildings, which isn’t a great way to make friends abroad. If you’re not willing to forgo the blow dryers and flat irons for a few months, then it’s best to purchase local versions that operate on 220 volts once you get abroad.
  • Bring a small weekend-size bag/backpack/collapsible duffle bag for trips you’ll take during your time abroad.
  • Don’t forget that you cannot bring more than 3 oz. of any liquid in your carry on for your flight overseas.  Airport security can be very stringent. Make sure you follow all the rules when it comes to flying!
  • If you follow a special diet (vegetarian, kosher, etc.) don’t forget to inform your airline ahead of time. It’s horribly unpleasant to be hungry and thirsty while you’re on a plane and they control when you get meals, so bring some snacks (stay away from fruit, as some countries don’t want you to bring perishable food into their airports). And make sure you have your own water on the flight (though, remember, you can’t take any through security).
  • Last but definitely not least, try to pack LIGHT.  Layers, layers, layers!  You will inevitably come home with more than you started with.

 

Pre-Departure Survey

By now you should have received the Global Programs Pre-Departure Survey in your email. Please submit your feedback by August 20!

NYU’s Office of Global Programs strives to provide students with the best possible experiences and services as they prepare to study away, and your input will help us tremendously as we prepare for future semesters.

Thanks so much in advance for your assistance!

NYU Madrid Online Global Health & Wellness Orientation

By now you should have received an email from site staff at NYU Madrid with instructions to complete an Online Global Health & Wellness Orientation.

This mandatory online exercise provides useful information about health and safety resources in [city].  It encourages you to practice self-care, to support your fellow students and the NYU Madrid community, and to remain curious about all the things that are different and exciting in Spain.

It should take you about 45-60 minutes and must be completed by Wed, August 23rd. Please access the orientation by clicking the link in the email you received.

If you have questions about the content please email Rodrigo Urbina, the NYU Madrid Manager of Student Life and Housing.

Review Health & Wellness Information

You’ll find important information on the Health & Wellness page of our website about NYU-provided GeoBlue Health Insurance abroad, counseling services, medical services and more. Please take some time to look it over.

As a reminder, do NOT cancel your domestic health insurance!

What to do if you Encounter Flight Cancellations or Delays

While our hope is that you arrive at your study away destination without any challenges, we know at times these can occur for a variety of reasons.  Please note that NYU is unable to act as an intermediary between the traveler and airline, but it may be helpful to keep in mind the below tips should you encounter any flight cancellations or delays:

Contact Your Airline First

Number one tip: Whether it’s an airport delay or flight cancellation, contact your airline – immediately.  It is most beneficial to act quickly so that you are able to grab a seat on the next available flight if necessary.  Many passengers will be trying to rebook and options may become more limited the longer you wait.

If Your Flight is Canceled:

  • Multi-task communications: If your flight is canceled or delayed, immediately get in line for a gate agent; at the same time, call the airline (it may be quicker).
  • If you have a frequent flyer status with the airline that gives you access to a priority phone number, using this may expedite the service you receive.

Note: There are no federal requirements that require airlines to provide you with any hotel or meal vouchers due to events outside their control such as weather, but airline policies on this vary. When in doubt, ask. Some will provide you with certain amenities.

If Your Flight is Delayed:

  • Stay in touch with the airline: Follow the tips above; stay connected to your carrier
  • Don’t be late to the gate: Even if you’ve been told your flight is delayed, stay in the gate area. Delays can evaporate and windows of opportunity for take-off can be short; if you’re not present for boarding, you may be out of luck

Note: Always be at the gate at least 20 minutes before departure, minimum.

Ultimately, if you are in an area where you still have access to email or phone service, please contact the appropriate staff member(s) at NYU Madrid listed on your arrival cheat sheet (link to previous post) to forward your updated itinerary.  This is another reason why it is important to have a copy in your carry on.  

Should your updated itinerary arrive outside of the provided transportation window, you will be responsible for getting to housing (but don’t worry – the arrival cheat sheet will have all the relevant details necessary to do so!).  

The staff recognize these occurrences are beyond your control so will work with you to catch up if any material is missed.  On behalf of the entire NYU Global Programs team, we wish you safe travels!

GeoBlue Health Insurance Emails Received

By now you should have received an email from NYU Student Insurance/GeoBlue with your certificate number and instructions about creating your GeoBlue profile. This was sent to your NYU email address only. Please register and bring your health insurance card with you.  

As a reminder, all students are still expected to maintain valid domestic health insurance over the course of the semester. GeoBlue is valid only for the dates of your study away program.

Please notify us if you did not receive an email from GeoBlue to ensure it is resent.  Rest assured that you will absolutely be covered.  Be sure to check your spam folder first, as they sometimes end up there.

What Should You Be Doing Now? Recap of Deadlines

Although it is summer, there are still some items to complete leading up to your departure.  This is also a great time to catch up if need be.  Please take the time to review the below and take action where necessary.  Note that some items are now PAST DUE. For more information about each item, please click the links:

[Past Due] Complete the online Study Away Module

[Past Due] Register for courses (12-18 credits)

[By July 28] Visiting Students: Submit a photo to the NYU ID Center (Current NYU Students – do not forget to bring your NYU ID with you!)

[By August 1] – Visiting Students: Online Health History Forms Due August 1

[By August 1] Submit your flight details into the Study Away Confirmation Portal AND NYU Traveler

[By August 8] Pay your ebill

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