NYU Florence Fall 2017

Your Pre-Departure Guide to Studying Away in Florence

Pre-Arrival Module Due August 28th!

Please note that the Pre-Arrival Module and the Global Health and Wellness Orientation are separate requirements and are both due before check-in day.  Leave ample time to access and complete both before you leave for Florence!  If you have trouble accessing the module, please email florence.studentlife@nyu.edu.

What to do if you Encounter Flight Cancellations or Delays

While our hope is that you arrive at your study away destination without any challenges, we know at times these can occur for a variety of reasons.  Please note that NYU is unable to act as an intermediary between the traveler and airline, but it may be helpful to keep in mind the below tips should you encounter any flight cancellations or delays:

Contact Your Airline First

Number one tip: Whether it’s an airport delay or flight cancellation, contact your airline – immediately.  It is most beneficial to act quickly so that you are able to grab a seat on the next available flight if necessary.  Many passengers will be trying to rebook and options may become more limited the longer you wait.

If Your Flight is Canceled:

  • Multi-task communications: If your flight is canceled or delayed, immediately get in line for a gate agent; at the same time, call the airline (it may be quicker).
  • If you have a frequent flyer status with the airline that gives you access to a priority phone number, using this may expedite the service you receive.

Note: There are no federal requirements that require airlines to provide you with any hotel or meal vouchers due to events outside their control such as weather, but airline policies on this vary. When in doubt, ask. Some will provide you with certain amenities.

If Your Flight is Delayed:

  • Stay in touch with the airline: Follow the tips above; stay connected to your carrier
  • Don’t be late to the gate: Even if you’ve been told your flight is delayed, stay in the gate area. Delays can evaporate and windows of opportunity for take-off can be short; if you’re not present for boarding, you may be out of luck

Note: Always be at the gate at least 20 minutes before departure, minimum.

Ultimately, if you are in an area where you still have access to email or phone service, please contact the appropriate staff member(s) at NYU Florence  listed on your arrival cheat sheet  to forward your updated itinerary.  This is another reason why it is important to have a copy in your carry on.  

Should your updated itinerary arrive outside of the provided transportation window, you will be responsible for getting to housing (but don’t worry – the arrival cheat sheet will have all the relevant details necessary to do so!).  

The staff recognize these occurrences are beyond your control so will work with you to catch up if any material is missed.  On behalf of the entire NYU Global Programs team, we wish you safe travels!

GeoBlue Health Insurance Emails Received

By now you should have received an email from NYU Student Insurance/GeoBlue with your certificate number and instructions about creating your GeoBlue profile. This was sent to your NYU email address only. Please register and bring your health insurance card with you.  

As a reminder, all students are still expected to maintain valid domestic health insurance over the course of the semester. GeoBlue is valid only for the dates of your study away program.

Please notify me at gps280@nyu.edu if you did not receive an email from GeoBlue to ensure it is resent.  Rest assured that you will absolutely be covered.  Be sure to check your spam folder first, as they sometimes end up there.

Pre-Departure Survey

By now you should have received the Global Programs Pre-Departure Survey in your email. Please submit your feedback by August 20!
NYU’s Office of Global Programs strives to provide students with the best possible experiences and services as they prepare to study away, and your input will help us tremendously as we prepare for future semesters.

NYU Florence Pre-Arrival Module

You should have received an email from the Office of Student Life at NYU Florence with an invitation to complete the Pre-Arrival Module.  The Module provides important information about Florence and the NYU Florence program and is designed to prepare you for the semester so that, during orientation week, you can focus on getting to know your host city, learning about Italian language and culture, settling into housing, meeting each other, and overcoming jet lag.

If you missed the e-mail, here is a link to the Module.  You will need to log in to NYUHome with your net ID and password to see it.  Watching the videos and answering the questions will take about 45 minutes.  The module must be completed before your arrival in Florence, and you will not be permitted to check in until you have completed it.

Please note that the Pre-Arrival Module and the Global Health and Wellness Orientation are separate requirements and are both due before check-in day.  If you have questions, please contact the Office of Student Life at florence.studentlife@nyu.edu.

Arrival Cheat Sheet

Don’t leave for Florence without your Florence Arrival Cheat Sheet! It contains helpful information about navigating the airport, getting to your housing assignment, and NYU Florence contact information. Please provide a copy of this document to your family.

Here are some other things to keep in mind:  

  • Know the time difference between your hometown and Florence, and discuss a communication plan with your friends and family.
  • Know what to expect for meal costs in your host location. 
  • Check the exchange rate for your host country’s currency regularly.
  • Purchase any necessary voltage convertors and/or adaptors.

And remember these tips from our First Time Traveler Post. (They’re actually quite good for everyone!)

Important Travel Reminders

The time is almost here to leave for Italy, but before you depart for the airport make sure you have all of your immigration needs taken care of! It is important to keep any immigration related paperwork on your person/in your carry-on luggage and ready for your arrival in Italy.

Two important reminders for best practices when traveling abroad:

  1.     In order to board your international flight you will need your passport.  You should have copies of your passport elsewhere.  OGS recommends keeping a color copy of your passport and visa separately in your carry-on luggage.  You should also have access to a digital encrypted copy of your passport and visa online that can be obtained from any computer.  Additionally, you may want to leave a copy of your passport and visa with a parent or guardian, or whomever you trust and would call in an emergency. If your passport/visa is lost or stolen having a copy of such may help expedite getting a replacement.
  2.   After you arrive at your study away site, you should register with your local Embassy or Consulate.  U.S. citizens can register with the U.S. Department of State’s Smart Traveler Enrollment Program     which will automatically alert the local U.S. Embassy or Consulate to your presence in country.  Non-U.S. citizens should register with the relevant home country Embassy or Consulate abroad

Visa Reminders

Your program arrival date is fast approaching.  If you have not obtained your visa or are experiencing trouble applying for your visa please contact OGS immediately at ogs.outbound@nyu.edu or 212-998-4242.

Practical Pre-Departure Checklist & Packing Tips

As you prepare to get on a plane, it is now time to review the below final checklist full of practical items and packing tips to ensure your travel goes smoothly.  Also, take note of what NOT to pack by visiting this website.

 

  • Notify your bank and credit cards that you will be abroad.  Make sure they won’t block your accounts when they see international charges, and ask for phone numbers to call from abroad in the event you have any issues. The 1-800 numbers on the back won’t always work from overseas.
  • Have all medications you may need for the full term & bring a copy of prescriptions (medication, eyeglasses, etc.) and carry it with you in your carry on.  Your carry on should also have all important paperwork, phone numbers, and a change of clothes in case your luggage arrives late.
  • Make photocopies of your passport/visa, ID, and cards (bank, credit card). Leave one copy of this packet with your parents and bring a set with you in your carry-on.  That way, if these items are lost or stolen, they’re much easier to replace.
  • Bring your flight confirmation printout to the airport.
  • Check the luggage restrictions for your airline before you pack.
  • Have some cash on hand to get you through the first few days (you can exchange at the airport if needed, but service fees can be hefty.  Banks can generally issue euros ahead of time if they have notice.  Or simply withdraw cash from the ATM directly once you land – this can be easiest)
  • Have a copy of your arrival cheat sheet – and leave one with your family!
  • Set up a plan of communicating with your family members while abroad—we recommend calling or e-mailing them only once or twice a week while abroad. Your parents will ALWAYS want to talk to you more often than that, but remember that part of studying in another country is putting some distance between you and your old life. You’ll be better for it!
  • Buy a journal.  Study Away is a profoundly personal experience and Facebook updates alone won’t capture the spirit of what you are doing.  Keep a journal that is meant to be just for you.  
  • Do not plan to use your blow dryers and flat irons that you use currently. Even with a plug adaptor and converter, the higher voltage can destroy (as in burn to a crisp!) your appliances and could potentially knock out power in entire buildings, which isn’t a great way to make friends abroad. If you’re not willing to forgo the blow dryers and flat irons for a few months, then it’s best to purchase local versions that operate on 220 volts once you get abroad.
  • Bring a small weekend-size bag/backpack/collapsible duffle bag for trips you’ll take during your time abroad.
  • Don’t forget that you cannot bring more than 3 oz. of any liquid in your carry on for your flight overseas.  Airport security can be very stringent. Make sure you follow all the rules when it comes to flying!
  • If you follow a special diet (vegetarian, kosher, etc.) don’t forget to inform your airline ahead of time. It’s horribly unpleasant to be hungry and thirsty while you’re on a plane and they control when you get meals, so bring some snacks (stay away from fruit, as some countries don’t want you to bring perishable food into their airports). And make sure you have your own water on the flight (though, remember, you can’t take any through security).
  • Last but definitely not least, try to pack LIGHT.  Layers, layers, layers!  You will inevitably come home with more than you started with.

You can find more packing information linked here.

Understanding the Cost of Living in Florence

There are several things that you can do to prepare your finances before you arrive in [city]. Figure out: what is the cost of living in Florence? What can I do now to make sure I save money? This site, Numbeo, can help you compare the cost of living in your home city and your study away location!

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