NYU Washington, DC, Fall 2017

our Pre-Departure Guide to Studying Away in Washington, DC

Arrival Cheat Sheet

Hot off the press in your inbox are personalized welcome emails from NYU Washington, DC!

This email details what you should be doing in the next couple of weeks before your arrival, how to connect with the NYU DC community, and a slew of other important documents you’ll need to prepare, pack, and successfully arrival on site. Be sure to check it out.

Understanding the Cost of Living in Washington D.C

There are several things that you can do to prepare your finances before you arrive in [city]. Figure out: what is the cost of living in Washington D.C. ? What can I do now to make sure I save money?

This site, Numbeo, can help you compare the cost of living in your home city and your study away location!

Practical Pre-Departure Checklist & Packing Tips

As you prepare to get on a plane, it is now time to review the below final checklist full of practical items and packing tips to ensure your travel goes smoothly.  Also, take note of what NOT to pack by visiting this website.

  • Notify your bank and credit cards that you will be in Washington, DC.  Make sure they won’t block your accounts when they see charges from a new city, and ask for phone numbers to call in the event you have any issues.
  • Have all medications you may need for the full term & bring a copy of prescriptions (medication, eyeglasses, etc.) and carry it with you in your carry on.  Your carry on should also have all important paperwork, phone numbers, and a change of clothes in case your luggage arrives late.
  • Make photocopies of your ID, passport/visa, and cards (bank, credit card). Leave one copy of this packet with your parents and bring a set with you in your carry-on.  That way, if these items are lost or stolen, they’re much easier to replace.
  • Bring your flight confirmation printout to the airport.
  • Check the luggage restrictions for your airline before you pack.
  • Have some cash on hand to get you through the first few days.
  • Have a copy of your arrival cheat sheet – and leave one with your family!
  • Set up a plan of communicating with your family members while studying away —we recommend calling or e-mailing them only once or twice a week. Your parents will ALWAYS want to talk to you more often than that, but remember that part of studying in another city is putting some distance between you and your old life. You’ll be better for it!
  • Bring a small weekend-size bag/backpack/collapsible duffle bag for trips you’ll take.
  • Don’t forget that you cannot bring more than 3 oz. of any liquid in your carry on for your flight.  Airport security can be very stringent. Make sure you follow all the rules when it comes to flying!
  • If you follow a special diet (vegetarian, kosher, etc.) don’t forget to inform your airline ahead of time. It’s horribly unpleasant to be hungry and thirsty while you’re on a plane and they control when you get meals, so bring some snacks (stay away from fruit, as some countries don’t want you to bring perishable food into their airports). And make sure you have your own water on the flight (though, remember, you can’t take any through security).
  • Last but definitely not least, try to pack LIGHT.  Layers, layers, layers!  You will inevitably come home with more than you started with.

Review Health & Wellness Information

You’ll find important information on the Health & Wellness page of our website about NYU-provided GeoBlue Health Insurance abroad, counseling services, medical services and more. Please take some time to look it over.

As a reminder, do NOT cancel your domestic health insurance!

NYU Washington D.C. Online Global Health & Wellness Orientation

By now you should have received an email from site staff at NYU Washington DC  with instructions to complete an Online Global Health & Wellness Orientation.

This mandatory online exercise provides useful information about health and safety resources in Washington DC.  It encourages you to practice self-care, to support your fellow students and the NYUDC community, and to remain curious about all the things that are different and exciting in US capital.

It should take you about 45-60 minutes and must be completed by August 18th. Please access the orientation by clicking the link in the email you received.

If you have questions about the content please email nyu.washington.dc@nyu.edu  

What to do if you Encounter Flight Cancellations or Delays

While our hope is that you arrive at your study away destination without any challenges, we know at times these can occur for a variety of reasons.  Please note that NYU is unable to act as an intermediary between the traveler and airline, but it may be helpful to keep in mind the below tips should you encounter any flight cancellations or delays:

Contact Your Airline First

Number one tip: Whether it’s an airport delay or flight cancellation, contact your airline – immediately.  It is most beneficial to act quickly so that you are able to grab a seat on the next available flight if necessary.  Many passengers will be trying to rebook and options may become more limited the longer you wait.

If Your Flight is Canceled:

  • Multi-task communications: If your flight is canceled or delayed, immediately get in line for a gate agent; at the same time, call the airline (it may be quicker).
  • If you have a frequent flyer status with the airline that gives you access to a priority phone number, using this may expedite the service you receive.

Note: There are no federal requirements that require airlines to provide you with any hotel or meal vouchers due to events outside their control such as weather, but airline policies on this vary. When in doubt, ask. Some will provide you with certain amenities.

If Your Flight is Delayed:

  • Stay in touch with the airline: Follow the tips above; stay connected to your carrier
  • Don’t be late to the gate: Even if you’ve been told your flight is delayed, stay in the gate area. Delays can evaporate and windows of opportunity for take-off can be short; if you’re not present for boarding, you may be out of luck

Note: Always be at the gate at least 20 minutes before departure, minimum.

Ultimately, if you are in an area where you still have access to email or phone service, please contact the appropriate staff member(s) at NYUDC listed on your arrival cheat sheet to forward your updated itinerary.  This is another reason why it is important to have a copy in your carry on.

Should your updated itinerary arrive outside of the provided transportation window, you will be responsible for getting to housing (but don’t worry – the arrival cheat sheet will have all the relevant details necessary to do so!).

The staff recognize these occurrences are beyond your control so will work with you to catch up if any material is missed.

On behalf of the entire NYU Global Programs team, we wish you safe travels!

What Should You Be Doing Now? Recap of Deadlines

Although it is summer, there are still some items to complete leading up to your departure.  This is also a great time to catch up if need be.  Please take the time to review the below and take action where necessary.  Note that some items are now PAST DUE. For more information about each item, please click the links:

[Past Due] Complete the online Study Away Module

[Past Due] Register for courses (12-18 credits)

[By August 1] Submit your travel details into the Study Away Confirmation Portal AND NYU Traveler

[By August 8] Pay your ebill

E-bills Received

NYU’s Office of the Bursar has now sent out electronic bills (e-bills) to all registered students for the fall semester. As an NYU Washington, DC, student, you should also have your fall DC housing placeholder charge posted – all students must pay this amount by the due date. Once the final housing placement has been made, the e-bill will be adjusted, resulting in either a credit or an additional charge. The final charge will appear on your e-bill within 2-3 weeks following the start of the program.

Bills are due by August 8th! If you have not received an e-bill (remember, this is only sent to your NYU email account), you can still access your e-bill as follows:

  • Log into NYU Home (home.nyu.edu)
  • Click on the Academics tab, then click on Albert Login
  • Click on the “Student Center”
  • Click on the “View Bursar Account” link located under the Finances menu
  • This should link to the secure eSuite website

Submit Travel Details by August 1

If you haven’t submitted your travel details into the Study Away Confirmation Portal yet, please do so as soon as possible, and no later than August 1.  This will allow staff directly in DC to plan for common arrival times and keep an eye on flights to see if there are delays.  Although the housing application itself is no longer accepting changes within the portal, you can still log in to submit flight details.

In addition, please also submit these into NYU Traveler, which goes directly to NYU Public Safety.  It should only take you a few minutes and you can get started by taking the following steps:

If you have questions about filling out this form, please refer to this step-by-step guide.  Should any technical problems present themselves while entering your information into NYU Traveler, you may contact traveler.support@nyu.edu for assistance.

Health Insurance Update

For NYU students based in New York:

All students studying in Washington, DC will automatically be enrolled in the NYU- sponsored student health insurance. This coverage will be provided by the University; students will be given the basic plan. The plan administrator is Consolidated Health Plans (CHP) and the provider network is Multiplan. For the details on the insurance plan, including medical evacuation, please review the Student Health Insurance Guide.

Should you prefer to have insurance coverage through a family insurance plan and wish to waive the NYU health insurance, please follow the steps detailed on the Student Health Center’s website.

For students based at NYU Abu Dhabi and NYU Shanghai:

You can expect to receive separate communications from your respective Health Centers as part of the regular annual enrollment process that will included your international health insurance enrollment.

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