Museum Assistant at Yale University Art Gallery
Job Title: Museum Assistant
Job Status: Full-time
Location: New Haven, CT
Salary: $31/05/hr (Labor Grade D)
Position Focus
Reporting to the Curator of Ancient Art at the Yale University Art Gallery, the assistant will provide a high level of administrative support and act as the primary source of information and access to the Ancient and European collections for the public, visiting scholars, faculty, and students.
Essential Duties
Oversee all daily activity in office. Maintain office calendar and object and donor files.
Serve as a principal source of information about and access to the Ancient Art and European Art collections for the public, faculty, visiting scholars, and students. Obtain security clearance for visitors and accompany visitors to secured storage areas including showing and handling of artwork. Art Handling for incoming objects, visits, and classes.
Act as liaison to the Business Office, the Registrar’s Office, and other internal departments as required.
Maintain department files, library, and subscriptions. Take notes and attend relevant Gallery meetings. Handle curatorial expenses. Responsible for oversight of general office supplies as well as the maintenance of all office equipment in the department. Perform clerical functions incidental to department activities.
Coordinate meetings; make and coordinate travel arrangements for staff and visitors; coordinate special events such as symposia with all relevant departments within and without the Art Gallery.
Create and maintain The Museum System (TMS) records on the collection.
Catalog new acquisitions. With the curators, prepare object acquisition forms and track each object through acquisition process, overseeing invoice payments, deeds of gift, and letters of acceptance.
Conduct primary-level research for works in the collection and on loan to the gallery, whether for exhibition, study, or purchase consideration.
Prepare object lists for exhibitions. Monitor all outgoing loan activity for the department and maintain internal loan files.
Coordinate multiple student employment opportunities, which include internships, graduate researchers, and bursary students, by facilitating the job posting, application, interview schedule, hiring processes, and the ongoing scheduling of and payment to these candidates once hired by the department.
Compose and edit correspondence related to the collections and exhibitions, including coordinating initial relations with potential donors.
Essential Duties
- Develops and modifies operational systems, educational programs and related teaching aids. 2. Serves as a principal source of information to the public, visiting scholars and students. 3. Explains and describes the collection and available reference material through workshops, lectures and in response to inquiries. 4. Prepares and monitors budgets, grants and financial material related to particular collection and exhibits. Maintains the order of and ensures the special care, security and proper user handling of collection or educational programs. 5. Identifies and implements conservation programs for collections. Reconstructs, repairs, and restores art/specimens using preservation and conservation techniques. Catalogues and makes specialized identifications of new acquisitions. 6. Selects art/specimens for display. Prepares collection for exhibition. May assist with installing and dissembling exhibits. Conducts research related to the collections and exhibits. 7. Coordinates and assigns teaching schedules. Composes correspondence related to the collections and exhibits. 8. Oversees and instructs other support staff. 9. May collect specimens for use in exhibits. 10. Performs clerical functions incidental to museum activities.
Required Education And Experience
Two years of related work experience in the same job family and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.
Required Skill/Ability 1
Self-directed, ability to take initiative, anticipate actions needed and possess excellent interpersonal skills. Ability to juggle multiple tasks and meet demanding deadlines.
Required Skill/Ability 2
Ability to be a team player in an active office environment.
Required Skill/Ability 3
Well-developed written and oral communication skills with advanced Microsoft Office skills. Editing and proofreading skills.
Required Skill/Ability 4
Accuracy and strong attention to detail.
Required Skill/Ability 5
Proven experience monitoring budgets.