Museum Registrar at the Fine Arts Museums of San Francisco
Job Title: Museum Registrar
Job Status: Full-time
Location: San Francisco, CA
Salary: $79,430 – $96,616
Description
About:
This is a Position-Based Test conducted in accordance with CSC Rule 111A.
Specific information regarding this recruitment process are listed below:
Application Opening – November 4, 2024
Application Deadline – November 24, 2024
Compensation Range as of 7/1/2024: $79,430 – $96,616
Recruitment ID: PBT-3566-0149377
Certification Rule is: Rule of Three What does this mean?
Department Overview:
The Fine Arts Museums of San Francisco are the city’s largest public arts institutions and are comprised of the de Young and the Legion of Honor museums. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art and houses the Achenbach Foundation for Graphic Arts (AFGA) in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge. The staff, the Board of Trustees, the volunteers, and various support groups are continuously working together to ensure the optimal utilization, display, preservation, and enrichment of this magnificent collection. The Fine Arts Museums believe that each employee contributes directly to the Museums’ growth and success, and upholds the Museums’ mission to make art accessible to the large and diverse Bay Area audience.
We Value Equal Employment Opportunity!
The Fine Arts Museums of San Francisco connect art, people and ideas. Echoing the inclusive values of our region, we warmly welcome people of all backgrounds, connecting them to each other and to a world of art and ideas through programming that sparks curiosity and dialogue. Between our two museums, you can experience a world of possibilities.
Role description
Under direction, performs a wide variety of professional registration duties in support of the museum’s collections management and exhibition programs.
Essential Duties:
The essential duties and responsibilities of the position include but are not limited to:
1. Receives, inspects, accessions, documents, labels and catalogs objects acquired for collections and/or exhibitions; makes notes and/or comments on condition reports; oversees deaccession procedures in compliance with collection management policies.
2. Oversees the movement, exhibition, storage, and disposition of art objects in order to guarantee security of the collections, including coordination with conservators, preparators, designers, curators and photographers.
3. Facilitates care and security of collections of art and artifacts on site; coordinates with conservators regarding the conditions necessary to store objects in a seismically safe, temperate place; controls art storage area; oversees object movement, internal and external; conducts periodic inventories of collection areas; maintains storage records and shelf lists.
4. Arranges for insurance on permanent collection, outgoing or incoming loans, including executing applications for federal indemnification of international exhibitions, maintaining insurance coverage and computing premiums when due, and processing liability and damage claims.
5. Prepares agreements and arrangements for outgoing and incoming loans, special exhibitions or permanent installation of objects, including contractual arrangements, loan agreement forms, exhibition contracts, condition reports, facility reports, supplying photographs, cataloging information, and other documents related to collections management.
6. Makes shipping arrangements for incoming and outgoing objects; inspects objects and checks condition reports, making notes as needed; coordinates the packing, crating and couriering of objects; establishes the date and method of shipping items. Works collaboratively with museum staff including curators, conservators, preparators, and packers, as well as representatives of other museums and outside art handling personnel such as airline personnel and cargo handlers in coordinating, scheduling, and monitoring the safe and legal movement of objects.
7. Researches and provides accurate information to museum administrators, staff and board members, representatives of other museums and the general public regarding loans, special collections, catalog information, packing, shipping, and insurance; promotes compliance with federal, state, and local laws relating to art collections management.
8. Serves as a courier accompanying valuable objects of art in transit as required. Accompanies art to offsite storage or airport cargo facility, oversees containerization and security; coordinates with customs broker; travels with art; supervises loading and unloading of crates at airport, borrowing museum and other venues. May oversee installation of objects at borrowing museums.
9. May prepare and manage special project budgets as required.
10. May train and supervise the work of subordinate personnel such as associate or assistant registrars, interns, and volunteers when required.
11. May check exhibitions to ensure environmental standards and security.
12. Perform related duties as required.
Requirements
Minimum Qualifications:
1. Possession of a baccalaureate degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related field and four years of verifiable museum registration experience; OR
2. Possession of a master’s degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related postgraduate program and two years of verifiable museum registration experience. AND
3. Computer literacy in word processing, database management and a computerized registration system.
Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.
One year of full-time employment is equivalent to 2,000 hours. (2,000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.
What else should I know?
Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements/
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline may not be considered in determining whether you meet the minimum qualifications.
Resumes will not be accepted in lieu of a completed City and County of San Francisco application.
Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
Selection Procedure:
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:
Supplemental Questionnaire (Weight 100%): Candidates who meet the minimum qualifications will be sent a Supplemental Questionnaire via email at the closing of the filing period. The Supplemental Questionnaire Evaluation serves as the examination for this position and is designed to measure knowledge, skills and/or abilities in job-related areas. A passing score must be achieved on the Supplemental Questionnaire Evaluation in order to continue in the selection process. Applicants will be given a deadline to return the Supplemental Questionnaire. Those who do not respond by the established deadline will not be eligible to continue in the examination process and will not be added to the eligibility list resulting from this process.
After the eligible list is finalized/adopted, the department may administer additional selection procedures to make a final hiring decision (e.g. interviews, written exercise, etc.). Applicants meeting the Minimum Qualifications are not guaranteed advancement through all steps of the selection process.
Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.
The duration of the eligible list resulting from this examination process will be of six (6) months, and may be extended with the approval of the Human Resources Director.
To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2023-24.pdf.
Terms of Announcement and Appeal Rights:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/ .
The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.
How To Apply:
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit Careers at City and County of San Francisco and begin the application process.
Select the “I’m Interested” button and follow instructions on the screen
Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Eric Quock, at equock@famsf.org.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.