Exhibitor Relations Assistant at The Armory Show
Job Title: Exhibitor Relations Assistant
Job Status: Full-time, temporary
Location: New York, NY
Salary: $27/hr
The Armory Show, taking place at the Javits Center in New York City from September 6-8, 2024 with a VIP Preview Day September 5, is seeking an enthusiastic and self-motivated candidate for a temporary Exhibitor Relations Assistant position, starting part-time and transitioning into full-time leading up to and during the fair. This role offers a diverse set of responsibilities and valuable insights into the inner workings of one of the world’s largest and most prominent international art fairs.
Duties include but are not limited to:
Exhibitor Relations Administrative Support
- Assist Director of Production and Production Coordinator in liaising between exhibitors and operations vendors to ensure booth plans and logistics are mutually approved
- Assist Production Coordinator with Platform project installation logistics
- Perform data entry and maintenance for exhibiting galleries and prospective clients
- Assist with collection and processing of exhibitor-related forms
- Process exhibiting gallery VIP requests
- Process and copyedit Exhibitor Website Listings
- Manage partnerships and procure materials for Exhibitor Welcome Bags and Lounge
- Manage exhibitor inquiry inbox
- Facilitate in-house exhibitor mailings
On-site Support
- Oversee build-out and upkeep of Exhibitor Lounge
- Manage distribution of Exhibitor Welcome Bags
- Draft Exhibitor Daily Briefs and oversee distribution of these and other exhibitor-related materials
- Act as liaison between the Exhibitor Relations team and Show Office
- Assist Director of Production with various on-site duties, as needed
Requirements:
The Exhibitor Relations Assistant will work directly with the Director of Production and the Production Coordinator to maintain exhibiting gallery relations, provide administrative support, and ensure all exhibitor forms and booth logistics are confirmed pre-fair. Required skills include:
- Excellent verbal and written communication skills
- Excellent organizational skills and attention to detail
- Prior experience working in a gallery or in events a plus
TO APPLY: Please attach a combined PDF of your resume and cover letter outlining your experience and interest and submit to info@thearmoryshow.com with the subject line “Exhibitor Relations Assistant.” Only those candidates selected for an interview will be contacted.
All applicants must have the right to work in the US and be available for a hybrid of in-person and remote work.