Assistant/Associate Exhibitions Manager at The Jewish Museum
Job Title: Assistant/Associate Exhibitions Manager
Job Status: Full-time
Location: New York, NY
Salary: $67,500 to $73,000
The Jewish Museum:
The Jewish Museum serves people of all religious, cultural, and ethnic backgrounds through world-class art exhibitions ranging from ancient to contemporary. Founded in 1904 and located on New York City’s Museum Mile, the Jewish Museum aspires to be the global leader at the center of Jewish culture.
The Museum maintains a unique collection of nearly 30,000 works of art, ceremonial objects, and media reflecting the global Jewish experience over more than 4,000 years. The Museum’s thought-provoking, innovative, and intellectually stimulating exhibitions and education programs serve a wide range of audiences, including families, teens, students, educators, and visitors with disabilities. As an identity-based institution, the Museum plays an important role among cultural institutions, challenging all forms of bigotry and discrimination and promoting understanding among wide audiences. The Jewish Museum invites applicants of all backgrounds to consider joining the Museum in its work.
The Jewish Museum is committed to creating an inclusive and welcoming environment for all and to promoting a positive work culture that celebrates difference, challenges prejudice, and ensures fairness. Integrity, collegiality, and excellence are central to the Museum’s values. These values, along with an institution-wide commitment to Diversity, Equity, Access & Inclusion (DEAI), are embedded in the Museum’s strategic plan and will be the focus of a comprehensive DEAI action plan.
The Position:
The Museum is in the process of redesigning its 3rd floor Collections galleries and renovating its 4th floor education space. To assist with this process, we are seeking an Assistant/Associate Exhibitions Manager to serve as a project manager for special exhibitions, installations, and traveling exhibitions. The Assistant/Associate Exhibitions Managers duties will be primarily, though not exclusively, related to the Museum Collection within the context of the Jewish Museum’s robust exhibition program, overseeing and implementing all aspects of the planning process. The Assistant/Associate Exhibitions Manager is responsible for the management of assigned projects from approval through installation. They will also produce and communicate project plans while working closely with various departments across the Museum.
Responsibilities Include:
- Prepares and implements exhibition timelines, guiding the planning process simultaneously for several exhibitions at various stages of development.
- Prepares, monitors, and revises workplans that outline the workflow and deadlines for assigned exhibitions, installations and gallery rotations for each exhibition’s team, including curator(s), registrar, publications, designers, and installation crew. Tracks receipt of deliverables.
- Schedules and coordinates quarterly and monthly planning meetings for assigned projects, creates agendas, and follows-up on action items related to exhibition planning, as needed.
- Working together with the Director of Program Administration, serves as a point of contact for exhibition related contractors, including exhibition designers, fabricators, and other vendors. Fields queries and correspondence internally as appropriate.
- Reviews and disperses exhibition schematic drawings to key staff for review and approval. Troubleshoots and makes suggestions to keep designs within scope and on budget.
- Drafts contracts, creates budgets, and monitors expenses for assigned exhibitions.
- Coordinates and assists in the review/approval process of exhibition design elements, liaising with exhibition designers and curators.
- Manages administrative and production issues as they arise during exhibition installations. Demonstrates initiative and proactive thinking to solve problems swiftly and independently in complex situations.
- Coordinates the production and installation of artist fabricated exhibition components. With design and publications, manages workflows for exhibition graphics.
- Plans, schedules, and assigns work for external vendors in relation to the exhibition. Plans and establishes work schedules, deadlines and standards for acceptable work.
Communications:
Establishes communications, generates positive relationships, tracks information and follows through on arrangements with lenders, artists, participating venues, contractors, and relevant staff members.
- Drafts, negotiates, and executes exhibition-related agreements with third parties in consultation with the Director of Program Administration, key stakeholders and Chief Counsel.
- Monitors contracts and payment schedules for all independent consultants/contractors working on exhibitions.
- Prepares pitch materials to solicit institutions as traveling exhibition venues. Tracks related correspondence offering exhibitions and maintains records on past and potential venues.
- Disseminates exhibition information to Museum departments and facilitates interdepartmental communication regarding exhibition process and progress.
Departmental:
Manages exhibition budgeting for projects, ensures clear communications surrounding the budgeting process, disseminates key information regarding exhibitions interdepartmentally, and streamlines the exhibition production process.
- Develops, tracks, and reconciles exhibition and project budgets.
- Manages and schedules inter-departmental logistics meetings. Create agendas, coordinates presentations, and create notes of action items following each meeting.
Requirements:
- B.A. degree in art, art history, museum administration, museum studies, or a related field preferred.
- 1-2 years relevant experience coordinating and/or managing complex exhibitions, programs or similar. Financial analysis and budgeting experience is helpful
- Aptitude to work across departments and disciplines in a highly collaborative, goal-oriented manner; ability to maintain a professional and positive attitude in a dynamic and creative setting.
- High degree of organizational skill and ability to handle multiple projects in various stages of development; demonstrated ability to proactively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines.
- Strong verbal and written communication skills, effective and diplomatic negotiation skills.
- Command of project management software, Microsoft Office, budgeting development and tracking, and contract preparation.
This is a unionized position with covered employees represented by Local 2110, UAW, AFL-CIO.
To Apply
Send Resume with Cover Letter To:
Director, Human Resources
The Jewish Museum
1109 Fifth Avenue
New York, NY 10128
Fax: 212.423.3232
Email: jobs@thejm.org