Grants Manager at The Phillips Collection
Job Title: Grants Manager
Job Status: Full-time
Location: Washington, D.C.
Salary: $55,000 – $62,000
Description
The Grants Manager will bolster the financial capacity of The Phillips Collection by overseeing a robust grant program that generates $2 Million plus in annual revenue from foundation, government, and corporate supporters.
The incumbent will identify strategic grant opportunities and spearhead application preparation and post-award management with appropriate staff, including proposal writing, submissions, and reporting.
The Grants Manager will work as part of a three-person institutional giving team—including the Director of Foundation, Government, & Corporate Affairs and the Corporate Relations Officer—that operates within the museum’s Advancement department. The incumbent will also work closely with staff throughout the museum to garner buy-in and engagement throughout the grant process. Grant funds support museum operations; special exhibitions; digital initiatives; education and community engagement programs; diversity, equity, access, and inclusion (DEAI) initiatives; capital needs; and more.
Additionally, this position will work with the Advancement department to continually cultivate a more diverse pipeline of prospective donors, evaluating and enhancing all aspects of fundraising so as to support the museum’s commitment to diversity, equity, accessibility, and inclusion (DEAI).
Requirements
Proposal Development
- Conducts constituent research with Advancement Associates to maintain an active pipeline of foundation, government, and corporate grant prospects.
- Identifies grant opportunities, analyzes guidelines, determines eligibility and alignment with museum priorities and timelines.
- Writes compelling letters of inquiry and grant proposals that exhibit strong writing skills and a high-level command of grammar, spelling, and The Phillips Collection’s style guide.
- Coordinates proposal development meetings with relevant staff to ensure proper buy-in and engagement during the application preparation and proposal-writing process.
- Compiles and submits application/proposal materials in alignment with funder requirements and deadlines.
- Forges excellent working relationships with curatorial, education, and programmatic staff to gather content and understand programs for which funding is being sought.
Grant Management
- Tracks grant opportunities, deadlines, contractual obligations, and relevant interactions in the constituent relationship management (CRM) database, Altru.
- Collaborates with the Advancement Operations and Finance teams on financial grant reporting and allocations, ensuring compliance with grant agreements, and matching gift requirements.
- Works closely with relevant staff as they spend-down grant funds to gather data, anecdotes, documentation, and/or supplementary materials related to grant-funded activities for reporting and stewardship purposes.
- Writes engaging grant reports that reflect the conditions of the grant agreement.
Administration
- Assists with foundation, government, and corporate contact lists, attributes, and database queries to ensure efficient accurate pulls for communications and invitations.
- Maintains documentation in compliance with funder requirements and museum policy.
- Collaborates with Advancement Operations to ensure grants management procedures align with the team’s overall moves-management systems.
- Manages all institutional giving accounts for grant applications and related registration portals, including monitoring grantor-grantee notifications, reminders, credential updates, and renewal notices (e.g. Submittable, SAM Registration, Grants.Gov accounts, etc.).
Other
- Participates in department and grants-related meetings.
- Stays abreast of local and national trends in philanthropy, best practices for museums, and new studies related to the arts and museums that can be quoted in proposals.
- Represents the museum at regional and local grant workshops and events.
- Participates in internal donor events and site visits.
- Performs other duties as assigned.
Schedule
- Hybrid work schedule and flex hours permitted
- Some evening work required