Traveling Exhibitions Coordinator at Art Bridges Foundation
Job Title: Traveling Exhibitions Coordinator
Job Status: Full-time
Location: Bentonville, AR
Salary: $55,000 – $65,000
About Art Bridges
Art Bridges is the vision of philanthropist and arts patron Alice Walton. The mission of Art Bridges is to expand access to American art in all regions across the nation. Since 2017, Art Bridges has been creating and supporting programs that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of nearly 220 museums of all sizes and locations to provide financial and strategic support for exhibition development, loans from the Art Bridges Collection, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices.
Required Documents to Apply:
Please provide a copy of your resume and cover letter.
Job Description:
Position: Traveling Exhibitions Coordinator
Department: Art Bridges Foundation
Reporting to: Traveling Exhibitions Manager
Location: Bentonville, AR
Salary Range: $55,000 – $65,000
About The Position
Art Bridges is seeking a skilled, highly motivated professional to join our Traveling Exhibitions department. This position requires excellent communication and project management skills. Candidates should demonstrate prior success supporting multiple projects with overlapping timelines and tracking budgets. The ideal candidate will be a natural diplomat who is committed to inclusivity and working closely with museums of all sizes. You will aggregate, develop, and disseminate exhibition materials to internal and external stakeholders; foster collaboration and collegiality among stakeholders; monitor overall project timelines and deliverables; ensure contract compliance; oversee project budgets; and support our partners as needed. Each traveling exhibition project is distinct and unique, requiring flexibility in the type and level of support required.
Responsibilities
- Provide support to Art Bridges partners for multiple, overlapping traveling exhibition projects
- Market exhibitions and secure venues
- Adapt and review contracts
- Ensure venues and organizing institutions comply to all contract terms
- Create project timeline and track deliverables
- Aggregate and disseminate exhibition materials to venues (including budget, checklist, interpretation materials, installation information, etc.)
- Collaborate closely with internal and external colleagues
- Assist with venue funding applications as well as the review process and budget feedback
- Schedule timely meetings, prepare agendas, and facilitate positive and productive meetings
- Organize, maintain, and archive project files and exhibition documentation
- Maintain current project statuses and tour dates in SharePoint and Salesforce database
- Organize and maintain project budgets; track spending against project budgets, and alert partners to potential budget overages
- Generate financial reports and budget status updates upon request
- Ensure project invoices and payments are completed in a timely manner
- Respond to partner emails and phone calls promptly and professionally
- Assist with Art Bridges interns
- Perform other duties as assigned
Attributes that support your success
- Passion for expanding access to American art
- Eagerness to join a new and growing organization and the dynamism that involves
- Ability and interest in working with people from diverse backgrounds, including age, race, ethnicity, gender identity, and lived experiences
- Positive attitude, collaborative spirit, and sense of humor
- Talent to manage multiple project simultaneously
- High degrees of initiative and discretion
Qualifications And Skills
- Bachelor’s degree in art history, museum studies, arts or business administration, communications, or equivalent degree/experience
- 3 years’ proven experience and success in project management and meeting deadlines in a fast-paced work environment; museum and/or gallery experience is required
- Experience assisting with art handling and installation, understanding of condition reporting processes, familiarity with gallery layouts, and experience with traveling exhibitions preferred
- 3 years’ prior experience managing budgets is required
- Proficiency in Microsoft Office applications: Word, Excel and PowerPoint are required
- Experience with or an ability to quickly learn specialized software systems is required, including Wrike, TMS, Salesforce, PowerPlan, and Workday.
- Professional and approachable with excellent communication, organizational, and interpersonal skills
- Detail oriented
- Ability to work independently and with diverse personalities
- Ability to understand and maintain the highest levels of confidentiality and discretion
- Willingness to work weekends and evenings, and adjust hours, as required
- Ability to travel domestically as needed to support art exhibitions
Physical demands and work environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: Position requires using a computer and telephone for prolonged periods of time, good eye/hand coordination, verbal, and written conversation with others, and lifting/carrying up to 30 lbs. Vision abilities required by the job include close vision.
Work environment: Work will be performed in an office environment, museum spaces, and in communities served. Occasional evening and weekend hours may be required. Work hours during normal activities are 8-5, Monday through Friday, in the Art Bridges offices.
Art Bridges and DEAI
At Art Bridges, diversity, equity, accessibility, and inclusion are central to all work and decisions within our organization. We support our colleagues and our partners in learning and growing together to make this important work part of our daily lives.
Equal Opportunity Employer
Art Bridges is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.
Contingencies
All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement, background check, and verification of being fully vaccinated for COVID-19. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.