Clerical Associate II/ Collections Information Assistant at The Brooklyn Museum

Job Title: Clerical Associate II/ Collections Information Assistant

Job Status: Full-time

Location: Brooklyn, NY

Salary: $41,898

Description

The Collection Information Assistant works with the Manager of Collections Information working with the Museum’s TMS (The Museum System) database.

This position supports the work of Collections Management, Registration, Curatorial, and Conservation meeting the high standards set for collections care.

Qualifications:

  • Previous experience with The Museum System, or other museum collections database, and familiarity with museum registration procedures
  • Bachelor’s degree in art, art history, museum studies, library science or computer science; or one year related work experience
  • Ability to perform accurate data entry; meticulous attention to detail, and excellent organizational and recordkeeping skills
  • Experience with digital asset management and updating media metadata; familiarity with NetX preferred
  • Visual acuity, including an ability to read a variety of handwriting and typewritten documents
  • Ability to meet deadlines, follow editorial and format guidelines, and focus on detailed work in a fast-paced open office environment
  • Excellent grammar, spelling, and punctuation
  • Ability to work well independently, and with others, on complex research projects and object numbering issues
  • Knowledge of SQL programming language, MS SQL Server Management Studio, and Excel preferred
  • Experience with Crystal Reports and SSRS a plus

Responsibilities:

  • Daily updates to object and location information in the collections database per the Museum’s format guidelines
  • Review and maintain media records in TMS including media linking and metadata standardization
  • Provide support for Conservation department; assist with condition report-related documentation in TMS
  • Provide technical support and assistance to staff users of TMS and Crystal Reports
  • Provide TMS training for staff and interns
  • As part of the Collections Information team, assist with TMS-related record-keeping; participate in the development of data entry guidelines and procedures
  • Data clean-up projects to standardize information per format guidelines
  • Assist with maintaining in-house exhibition rotation records in TMS on an as-needed basis
  • Other database and technology-related projects to be performed as assigned

Apply via LinkedIn

Department: Registrar

Reports to: Sr. Manager of Collections Information

Position Type: Full-time

Union Status: DC-37

Salary : $41,898

FLSA Status: Non-Exempt

Schedule: 35 hours per week, Monday through Friday, 9 a.m. to 5 p.m.

At the Brooklyn Museum, we value all types of experience. For us, a successful candidate has many of the qualities listed in our job postings, and the desire and capacity to learn the rest on the job. If much, but not all, of a job posting describes you, then we welcome your application.