Assistant Registrar, Outgoing Loans at The Metropolitan Museum of Art
Job Title: Assistant Registrar, Outgoing Loans
Job Status: Full-time
Location: New York, NY
Salary: $70,000 to $75,000
About the Metropolitan Museum of Art
The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City—The Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online.
Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world.
At The Met, every staff member – from security officers to researchers to scientists and beyond – lives by our core values of respect, inclusivity, collaboration, excellence, and integrity.
Respect: Engage one another with collegiality, empathy, and kindness, always.
Inclusivity: Ensure that all are and feel welcome and valued.
Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission.
Excellence: Lead the cultural world in quality and expertise—and inspire curiosity and creativity.
Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve.
ABOUT THE DEPARTMENT
The Registrars Office supports the mission of The Metropolitan of Museum of Art by coordinating the packing, shipping, documentation, security and insurance arrangements for all works of art in The Met’s care, including works in permanent collection, new acquisitions, incoming and outgoing loans, and special exhibitions.
GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:
You will be responsible for assisting with all aspects of the Outgoing Loans program, with focus on maintaining updated loan records in our database, processing renewal paperwork for long-term loans, and coordinating billing for loan-related expenses. You are extremely detail-oriented, you consistently meet deadlines, and you are a successful multi-tasker. You have strong computer skills, and prior museum registrar experience in outgoing loans.
PRIMARY RESPONSIBILITIES & DUTIES:
- Coordinate loan preparations to include maintaining up to date loan documentation and data entry in the TMS database, in-house consults with curatorial and conservation staff, facility reviews, securing approvals, confirmation of loans.,
- Arrange all aspects of the transfer of artwork to/from The Met and between loan venues including transportation, couriers, security, insurance, packing, storage.
- Prepare billing for all museum loan expenses including review of all loans requiring pre-billing and preparation of budget estimates.
- Facilitate preparation of all reports and submissions for the Board of Trustees and the Director’s office.
- Assist in developing, revising, and maintaining loan and billing procedures, financial information, ad hoc query reports, and statistics.
- Assemble files in advance of transfer to Archives.
- Coordinate projects with Storeroom One personnel and packers.
- Complete a Security Threat Assessment application for TSA.
- Supervise volunteers and interns, in consultation with manager.
- Other projects as assigned.
EDUCATION AND EXPERIENCE:
- Bachelors in art history or museum studies, or equivalent experience.
- Two years related experience in registration and/or museum loans.
- Computer proficiency – Word, Excel, Outlook, Adobe Acrobat.
- Collections Management – TMS experience.
COMPENSATION RANGE:
- Pay Range : $ 70,000 – $75,000 / Annually
- The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.
Location Requirements
At time of employment, employees are expected to be located within commuting distance of the Museum. “Commuting distance” means that they are located in one of following states: New York, New Jersey, Connecticut, or Pennsylvania (the “Tri-state and PA” areas), and be able to commute to and from the Museum in a single day.
Benefits Offerings
The Museum provides competitive compensation, and generous benefits and perks for all eligible employees. Note: Benefits Offering may differ based on Employee Status.
- Medical, dental, vision and life insurance
- 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
- Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays
- Long-term disability coverage
- Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses)
- Commuter benefits (pre-tax income for parking or mass transit expenses)
- Free financial-planning services
- Financial assistance for relevant coursework, seminars, and training programs
- 25% discount for staff in Museum shops
- A subsidized staff cafeteria
- Access to the Museums Council pass, which grants free admission to various museums and cultural institutions
Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.
The Met is committed to the full inclusion of all qualified individuals. As part of this commitment, The Met will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed in this process, please contact benefits@metmuseum.org.
The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.