Development Associate at the Studio Museum in Harlem

Job Title: Development Associate

Job Status: Full-time

Location: New York, NY

Salary: $50,000 to $55,000

The Development Associate will support the work of the Institutional Giving area at the Studio Museum, which encompasses relationships with Foundations, Government agencies, Corporations, and individual donors to the Capital Campaign. Tasks include managing the grants calendar and liaising with finance, development, operations, and other departments as necessary. A successful candidate will be professional, organized, self-motivated, detail-oriented, creative and able to oversee and manage and support multiple projects under tight deadlines. The candidate must possess interpersonal skills and an ability to work collaboratively with staff, peers, volunteers, donors, prospects, and others as appropriate. The Associate will facilitate data records, maintain acknowledgements, and conduct research to help the Museum reach its fundraising goals.

Essential Duties and Responsibilities

Gift Processing/Acknowledgment/Data Management

  • Maintain files and data records—enter prospect donor information; reminders, actions; opportunities, appeals, and gifts, payments and pledges into Raiser’s Edge/Tessitura, the Museum’s database systems.
  • Process payments and gifts and manage pledge invoicing to ensure installments are made according to schedule.
  • Ensure accuracy of donor credit lines. 
  • Update pipeline and trackers when gifts/pledges are received and maintain accuracy with Raiser’s Edge/Tessitura.
  • Acknowledge gifts, pledges, and payments.
  • Complete analytics of fundraising and Capital Campaign performance over the years to improve operations and increase fundraising pace where possible. 

Grant Reporting Management

  • Manage master calendar of events and actions including meetings, reports, appeals, deadlines, due payments, and events.
  • Draft and edit appeals, letters, and campaign reports to individuals and foundations as appropriate.

Campaign Operations

  • Track and assist with prospect stewardship through preparing research profiles, coordinating meeting requests, and generating meeting briefs.
  • Maintain and update list of named spaces and opportunities in the new building.
  • Draft correspondence as appropriate for Trustees, Director Chief Curator, and Chief Advancement Officer.
  • Draft and edit appeals, letters, and presentation decks to individuals and foundations as appropriate.
  • Help coordinate Campaign events and supporting Museum-wide events i.e. Luncheon and Gala and other major gifts events.

·      Other duties as assigned.

Skills and Qualifications

To be successful in this role, the Team Member must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Discretion and confidentiality is valued above all in this position
  • Highly organized, self-motivated, detail-oriented, creative and professional
  • Exceptional interpersonal skills and an ability to work collaboratively
  • Ability to work independently and initiate duties as necessary 
  • Oral and written communication skills along with organizational and planning skills
  • Ability to manage multiple projects under tight deadlines
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (PowerPoint, Excel, and Word) and familiarity with donor database systems such as Raiser’s Edge or Tessitura

Education and Experience

·      Bachelor’s degree and two to three years in fundraising experience

Core Values

  • Commitment (Core Value) – commitment to the mission and values of Studio Museum in Harlem.
  • Collaboration (Core Value) – works well with others at all levels of the organization as well as with key external stakeholders (if applicable to the role)
  • Initiative (Core Value) – takes self-directed, appropriate action to influence outcomes and / or drive progress and positive change.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • This is a desk job with no specific physical demands.

Work Environment

  • This position is an non-exempt position.
  • Fast-paced environment with varying levels of guests and employees present.
  • Building Accessibility – office locations are wheelchair accessible, with elevators in the building. Other accessibility accommodations can be further discussed.

Salary

Salary range is $50,000 – $55,000 and is commensurate with experience within the guidelines of a small not-for-profit. The Studio Museum in Harlem also provides a competitive benefits package, including medical, dental, life and long-term disability insurance, a retirement account, and substantial vacation time.

Application Instructions

The position is open until filled. Please use the application link and be sure to attach a resume, cover letter, and a writing sample (optional) to your application. No phone calls or faxes, please.

Apply via NYFA