Exhibitions Project Manager at Fotografiska International
Job Title: Exhibitions Project Manager
Job Status: Part-time temporary
Location: New York, NY
Salary: $38/hr
Fotografiska, the photography museum, is the Home of Contemporary Culture. Founded in Stockholm, in late 2019 the Museum opened a treasured, historic landmark building in NYC’s Flatiron District. The iconic Stockholm and NYC locations are complemented by expansion in Tallinn, and a forthcoming Berlin Museum set to open in 2023. Fotografiska’s goals are simple: to build a more conscious world through the power of photography, to bring people together, raise awareness and inspire new perspectives.
Fotografiska | New York
Located at 281 Park Avenue South, the six-floor, 45,000 sq ft. historic landmark is home to an unexpected mix of world-class art, vibrant cultural programming, and exceptional dining experiences including Vēronika and our Members-only space, Chapel Bar. Our New York location has featured work from Ellen von Unwerth, Tawny Chatmon, Naima Green, Adi Nes, Andres Serrano, Pixie Liao, Adrienne Raquel, Martin Schoeller, David LaChapelle, Hassan Hajjaj, Tony Gum and others.
The Role
An Exhibition Manager has the overall operational responsibility for ensuring that the planning and implementation of assigned exhibitions run smoothly. This includes managing all practicalities regarding shipping, printing, framing, unpacking, installation/ deinstallation, exhibition design, communication, and budgeting the exhibitions. For the duration of this temporary position, the Exhibitions Manager will report to the General Manager and Executive Director of Fotografiska New York.
This is role is a temporary, part-time position that will run ~six months (March – August) at ~20 hours per week.
Requirements
- 3+ years direct experience working on art exhibitions in a museum, gallery, or art-related setting, including managing the installation/ deinstallation teams.
- Fotografiska is open to a variety of educational backgrounds and training in support of the Exhibition Manager.
- Strong communication and writing skills
- Strong budget, timeline and organizational skills
- Active and knowledgeable about the broader cultural landscape—attend gallery and museum shows, read up on art news, and be engaged in the community
- Ability to work a flexible schedule, especially around exhibition installs and deinstalls, including some nights and weekends
Responsibilities
Exhibition planning phase:
- Take meetings with exhibiting photographers, artists, other parties in connection with the exhibitions assigned.
- Be the main point of contact during the planning of the exhibition with the photographer / gallery / other parties in connection with the exhibition
- Manage the production of the exhibition: printing, framing, graphic designers, painters etc.
- Book and be the contact person for external consultants including designers, painters, art handlers, external writers or curators, shippers, AV specialists, carpenters, etc.
- Handle the procurement of production and transport suppliers and report to the Exhibition team
- Ensure that the selected supplier keeps within negotiated budget
- Set up a detailed timeline, including deliverables and deadlines, for assigned projects and make sure to follow the schedule
- Manage and update the budget tracker and spreadsheet. Make sure leadership team is aware if any items that are over budget
- Update/create a checklist of all exhibited works for NY. The list should include thumbnail images, title of the work, size, frame, year, insurance value for the individual work and if applicable: location and other relevant details regarding loans
- Create layout/ exhibition plans (SketchUp)
- Create floor plan indicating paint wall colors and graphics
- Proofread all relevant texts from external consultants and/or write own texts
- Collaborate with the Marketing & Communications Departments to assist with information for the press release and organize / clear press image permissions with the artist
- Participate in bi-weekly operations, programming, and marketing meetings and communicate key upcoming exhibition dates or events with FOH
- Participate in weekly department meetings
Exhibition execution phase:
- Coordinate and assist the install crew and provide them with what they need, including an installation/ deinstallation schedule and plan
- Responsible for all logistics: receive, sign off and unpack all the transported works
- Do condition reports for all the works during install
- Book flights and hotel for artist/ studio for the opening and provide the artist with an itinerary for the press preview and opening
- Plan the shipping logistics for deinstall: condition check, pack the works and ensure the quality of the packing and wrapping
- Organize installation photos with the Marketing team and be on site for the shoot if needed. Send images to artist for approval.
- Ensure vendors are paid and these costs and dates of payment are record in the budget spreadsheet
- Update the international exhibition kit, when applicable, with relevant materials
Programming and Events:
- Represent Fotografiska New York during openings.
- Coordinate “Artist Talks” with artists and with Director of Programming and Exhibitions team
- Propose ideas, with a budget attached, assist with execution and logistics of the event
- Create a guest list for the “Artist Talk” or opening events
- Participate in the biweekly meetings with ideas
- Make sure FOH is aware of door times and show times as well as any necessary talent requests
The anticipated hourly rate for this position is $38.00 per hour. Fotografiska is committed to equitable and competitive compensation and benefits packages for our team members and will consider many factors when extending offers of employment. Some of the factors we consider may include: qualifications of individual applicants against the position and business needs, years of relevant experience in role or industry, specific or unique skills, certifications or professional accreditations specific to the role, and the location in which the applicant lives and/or from which they will perform the role. The anticipated range for compensation shared here does not include any other components or benefits that may be available.
COVID19: The health and well-being of our members and staff has been our number one priority and the guiding force behind all our decisions as we open our doors. We encourage you to learn more about our commitment to safety by reading the steps we have taken to ensure that all guests and teams feel safe, comfortable, and secure, going forward on our website.
Diversity & Representation: Fotografiska is committed to building and supporting diverse and representative communities, long-term career opportunities and extends Equal Employment Opportunities to qualified applicants and employees on an equal basis regardless of an individual’s age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition or any other reason protected by law.
Benefits
Hourly Rate: $38.00 an hour
As this is a temporary part-time role, the position is not eligible for Company benefits.