Associate Administrator- Paper Conservation at the Metropolitan Museum of Art

Job Title: Associate Administrator 

Job Status: Full-time

Description

About the Metropolitan Museum of Art

The Metropolitan Museum of Art collects, studies, conserves, and presents significant works of art across all times and cultures in order to connect people to creativity, knowledge, and ideas.

The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City—The Met Fifth Avenue and The Met Cloisters. Since it was founded in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. Every day, art comes alive in the Museum’s galleries and through its exhibitions and events, revealing both new ideas and unexpected connections across time and across cultures.

GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:

The priority of this position is to manage the administrative functions of the Paper Conservation Department for the Conservator in Charge. These tasks vary greatly, from administrative duties to overseeing aspects of the department budget. In addition to overseeing the departmental administration, this individual will also coordinate functions for other staff members and a varying number of fellows and interns.

PRIMARY RESPONSIBILITIES & DUTIES:

  • Acting as assistant to the department head which includes filing digital documents (reports, examination, correspondence, etc.) managing calendar for department head, assisting with correspondence, making photocopies and scans, fielding telephone calls.
  • Managing department’s annual budget.
  • Assisting members of the department with administrative duties, filing digital documents (reports, examination, correspondence, etc.), photocopies.
  • Tracking department calendars, installation, de-installation and budget meetings, group visits, coordinating information among the Paper Conservation staff. Assisting with correspondence from the public.
  • Managing department events including Visiting Committee meetings and department symposia, and continuing education courses which includes maintaining correspondences, payment, mailing lists, contracts, invitations, coordinating with council, finance, security, and catering.
  • Collecting mail and packages, escorting visitors, colleagues, and vendors to and from department.
  • Researching Travel schedules, hotels, fares, car rental and coordinating booking, completing spend authorizations and expense reports.
  • Tracking and documenting of movement of works of art into and out of department on Jira or in logbooks
  • Determining/submitting conservation costs for exhibition budgets by coordinating with conservator, registrar and curatorial staff.
  • Serving as intermediary (in person, online, and by telephone) between the Paper Conservation Department and all the Museum departments with whom we interact which includes 17 curatorial departments, outside vendors, registrars, construction, procurement, security, food services, and maintenance departments for repairs, maintenance and deliveries.
  • Coordinating with IST- Trouble-shooting computer hardware and online resources, Office suite programs, Museum databases, and managing these issues with department staff as necessary.
  • Overseeing inventory of laboratory (with assistance of a conservator, and office supplies.
  • Conservation supplies: Researching and ordering conservation equipment, chemicals, historic artists’ materials.
  • Assisting staff in library research, requesting books, articles, interlibrary loans, retrieving books from the library, and photocopying or scanning as necessary.
  • Managing book orders and requests for our library materials
  • Maintaining and cataloguing department’s collection of historic artists’ materials and our sample material collections.
  • Procurement responsibilities: Coordinating with Procurement on orders and deliveries; payment for supplies, equipment, historic artists’ materials. Managing the department purchase card and coding purchases as appropriate.
  • Ordering conservation supplies
  • Scheduling department maintenance, water service, terrace garden, large equipment, microscopes.
  • Time management: Overseeing time off requests; vaccine compliance information, HR course
  • compliance, reimbursement for petty cash, and all functions that require Workday and other Museum enterprise systems.
  • Other duties as assigned

REQUIREMENTS & QUALIFICATIONS:

Fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a disability, sincerely held religious belief, or pregnancy, or because you are a victim of domestic violence, stalking, or sex offenses).

Experience and Skills:

  • Full command of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required
  • Comfort with databases/information systems (such as Workday, TMS, JIRA, NetX), required; familiarity with Adobe Photoshop preferred.
  • Excellent written and verbal communication.
  • Administrative assistance experience, 5 years.

Knowledge and Education:

  • Bachelor’s degree required.

APPLICATION INSTRUCTIONS:

Applicants are asked to please provide a cover letter in addition to your resume, expressing your interest in the position. Applications can be submitted via the posting on LinkedIn. Alternatively, applications can be submitted via email to Careers@MetMuseum.org – please reference position “Associate Administrator – Paper Conservation“ in the subject line of the email. Applications received with the requested cover letter will be given priority.