Associate Registrar at the North Carolina Museum of Art

The Associate Registrar for Collections creates electronic and paper records for all objects entering the Museum’s collection and processes paperwork for objects which leave the Museum’s collection via deaccessioning. The Collections Registrar is additionally responsible for maintaining and updating curatorial and registration records for the more than 4,500 accessioned and un-accessioned objects in the collection and for assuring the integrity of the collection database (TMS).

Key Responsibilities:

• Preparing all forms and records for new accessions and deaccessions, including IRS documentation.
• Updating information accurately in the permanent collection paper files and in the TMS database.
• Managing the Registration file room.
• Serving as system administrator for the TMS database and consulting with software provider to affect necessary adjustments/improvements to the TMS system. Designs custom forms as needed and acts as liaison to staff users.
• Keeping precise track of the location of every object in the Museum’s collection in the TMS database.
• Performing monthly random inventories and with the assistance of art handlers, carry out a complete annual inventory.
• Assisting as needed with rotations and special exhibitions.
• Generating loan agreements and receipts for new Inter-Agency loans and overseeing the renewal of existing Inter-Agency loans.
• Providing annual documentation of collection and financial reports to the NC Department of Natural and Cultural Resources.
• Assisting with the collection portal on the Museum website and providing data for the Nazi Era Provenance Portal as needed.
• Occasionally serving as courier for loans and performing condition inspections at the borrowing institution.
• Proofreading printed materials regarding the collection for Museum publications.

The North Carolina Museum of Art is a division of the Department of Natural & Cultural Resources.  The statutory purpose of the Museum is to acquire, preserve, and exhibit works of art for the education and enjoyment of the people of the State, and to conduct programs of education, research, and publication designed to encourage an interest in and an appreciation of art on the part of the people of the State [GS 140-5.12]. The state’s art collection spans more than 5,000 years, from ancient Egypt to the present, making it one of the premier art museums in the Southeast.  With a 164-acre campus, the museum also has the distinction of being one of the largest museum art parks in the world with an extensive trail system that connects to the 63-mile Capital Area Greenway through the city of Raleigh.   Facilities include two main museum buildings, a large outdoor performing arts facility, parking lots, bike trails, and greenways.  

The Department of Natural and Cultural Resources’ (DNCR) vision is to be the leader in using the state’s natural and cultural resources to build the social, cultural, educational and economic future of North Carolina. Our mission is to improve quality of life by creating opportunities to experience excellence in the arts, history, libraries and nature throughout North Carolina.  The Department works to stimulate learning, inspire creativity, preserve the state’s history, conserve the state’s natural heritage, encourage recreation and cultural tourism, and promote economic development.  Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state’s diverse population, culture, and history by expanding engagement with diverse individuals and communities. We encourage you to apply to become a part of our team.

Knowledge, Skills and Abilities / Competencies

• Demonstrated experience in museum cataloguing and registration.
• Demonstrated experience in database management.
• Demonstrated experience with TMS database.
• Demonstrated experience in the moving, packing, unpacking, installing and de-installing of works of art.
• Demonstrated knowledge of art history.
• Demonstrated ability to perform domestic and foreign courier trips as necessary to transport artworks.

Management Preferences:

• 5 years of experience in museum collections management and database administration.
• Demonstrated excellent verbal and written communication skills.

Minimum Education and Experience Requirements

Bachelors degree in Art History, Biology, Botany, Conservation, Education, History or Zoology from an appropriately accredited institution and four years of museum or related work, or an equivalent combination of education and experience.

Supplemental and Contact Information

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation or political influence.
 
Please be sure to complete the application in full. Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit.  “See Resume” or “See Attachment” will NOT be accepted. 
  
Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. 
 
Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the “Work Experience” section of the application, to support your answers.
Degrees must be received from appropriately accredited institutions.  Transcripts, and degree evaluations may be uploaded with your application. 
To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders.
Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax.  Please call the human resources office for assistance.
 
If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.
 
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account.  Upon the closing date, applications are “Under Review” and will be screened by Human Resources for the qualified applicants. The hiring process may take an average of 6 – 8 weeks.  
 
It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment.   We participate in E-Verify (Employment Eligibility Verification System).

CONTACT INFORMATION:
N.C. Department of Natural and Cultural Resources Division of Human Resources
Division Address:
N.C. Department of Natural and Cultural Resources
Division of Human Resources
4603 Mail Service Center
Raleigh, NC 27699-4603
Phone:  919-814-6670
 
Technical issues submitting your application, please call the NeoGov Help Line at 855-524-5627.     

APPLY HERE