Registrar at the Institute for Studies on Latin American Art (ISLAA)

Job Title: Registrar
Job Category: Full time staff

Description: The Institute for Studies on Latin American Art (ISLAA) seeks a full-time registrar to begin immediately. Registrar will assist our team with the maintenance and logistics of our collection of art and archives. This position reports to the Collections Manager on a day-to-day basis, aiding in the shipping logistics, research and database management, and loans. This is a fast-paced and demanding environment where collaboration and respectfulness are core values. The ideal candidate must also be able to work remotely, handling multiple projects with flexibility and a keen sense of time management. This position requires weekly travel to and from off-site art storage areas in the tri-state area for managing logistics and verifying locations and conditions.

Location: New York, NY

Starting Salary: Salary commensurate with experience. Please provide salary expectations. Health Benefits and 401k apply after 3 months. Travel stipends cover cost of transit to and from off-site storage facilities.

Responsibilities include but are not limited to:

  • Prepare condition reports and input entries into the collection management system (knowledge of Art Systems and Collector Systems a plus)
  • Update and manage data on existing entries in collection management system
  • Research exhibition histories and artist biographies for database entries
  • Organize the transport of works, both incoming (acquisitions) and outgoing (loans, donations, and traveling exhibitions)
  • Securely pack and unpack artworks and archival objects
  • Perform archive management through filing, scanning, and logging incoming papers and ephemera
  • Travel to storage sites multiple days per week or as required
  • Perform physical inventory
  • Assist collection manager in the tracking and completion of documents related to loans and shipments
  • Promptly deliver up-to-date information about collection items on request from team members throughout the organization

Requirements:

  • 2+ years’ experience as registrar necessary
  • Bachelor’s degree in Museum Studies, Art History, or Art a plus
  • Candidate must be fluent in Spanish
  • Flexible, able to multitask and prioritize without difficulty
  • Respectful, polite, and supportive team member
  • Remain focused and on-task in a fast-paced environment
  • Proficiency with Microsoft Office and collection management systems use and implementation. Knowledge of Art Systems and Collector Systems is preferred
  • Familiarity with Adobe Creative Suite is preferred
  • Capacity for discretion around sensitive or confidential information
  • Candidate should love art, and love to be around art!

Physical Demands: Job required to lift a minimum of 20 pounds

If you meet the above criteria and would like to be a part of the ISLAA team, please send resume and salary expectations to jobs@islaa.org.