Special Event Manager and SAMS Liaison at the Seattle Museum of Art
Job Title: Special Event Manager and SAMS Liaison
Job Status: Full-time
Location: Seattle, WA
Salary: $65,000 – $82,000
Description
Accepting and reviewing applications on a rolling basis
ROLE SUMMARY: SAM’s Special Event Manager and SAMS Liaison coordinates events and projects, and serves as the liaison to the Seattle Art Museum Supporters (SAMS).
FLSA STATUS: Exempt
REPORTS TO: Director of Special Events
COMPENSATION: $65,000 – $82,000
WORK SCHEDULE: This role is typically scheduled to work business hours Monday – Friday. However, the needs of this role requires a willingness to work a flexible schedule in support of the department or organization as directed by your supervisor.
BENEFITS: Full Time SAM Staff are eligible to enroll in medical (through Kaiser), dental (through Delta Dental of WA), vision (through Vision Service Pan), and basic life insurance/LTD/AD&D (through LifeMap), as well as a Flexible Spending Account (through Navia Benefit Solutions). FT Staff also have the option to elect Short Term Disability or Supplemental Dental Insurance (through Aflac). FT Staff can participate in SAM’s 403b retirement plan, and begin receiving a guaranteed 3% employer contribution following 1 year & 1,000 hours worked. FT Staff have access to paid time off for vacation, sick leave, bereavement leave, and jury duty per accrual and pro-rated schedules. SAM observes 12 holidays each year, and offers FT Staff 1 paid floating holiday of their choice. FT Staff can opt into a 50% subsidized unlimited Orca card. FT Staff also receive a Patron level membership to SAM, and a Tier III membership to the American Alliance of Museums, as well as access to an onsite fitness facility, SAM’s museum library, a no-cost Employee Assistance Program resource, a 20% discount at the SAM Museum Shop and a 15% discount at SAM’s MARKET cafe, and 8 Home Free Guarantee cab rides home per year.
KEY RESPONSIBILITIES:
Events – 55%
•Partner to establish short- and long-term goals and strategies to produce events and projects
•Schedule, coordinate, and support benefit and stewardship events as directed
Assist in developing timelines, agendas, budgets, and event logistics for all assigned events
•Manage all event-related database duties for special events
•Work with Board and volunteer committees and museum staff, to conceptualize, develop, and manage events
•Coordinate and monitor event attendance, including reservations, acknowledgement letters, and seating
•Support SAM’s travel program as directed
•Attend and support all assigned events
•Research and coordinate vendors, professional services, and logistics for events as assigned
•Support board meetings and annual board retreat dinner logistics
•Create agendas and materials for event committee meetings
•Assist with management of department events calendar
•Advance and on-site coordination of SAM event volunteers
•Manage event marketing initiatives and guest communications
•Manage event expense budget and tracking
SAMS – 40%
•Manage the SAMS volunteer committee and act as their primary liaison with the museum
•Represent the museum and attend off-site SAMS Executive Committee and General Membership monthly meetings
•In coordination with the SAMS Committee, coordinate the SAMS annual fundraising and programming events, including the Fall Fundraiser, Annual Luncheon, Holiday •Luncheon, and Spring Fundraiser
•Keep the SAMS Committee updated on SAM programs, exhibitions, and events
•Facilitate SAMS cross-functional needs
•Steward individual SAMS members to deepen engagement
Other – 5%
•Contribute to an institutional focus of delivering exceptional, welcoming, and inclusive customer service—creating positive, meaningful experiences for all visitors, every time
•Participate in institutional learning opportunities to grow our collective understanding and integration of antiracism, cultural competency, and equity values into SAM’s work
Requirements
WE’RE LOOKING FOR:
Required Qualifications
•Bachelor’s degree in liberal arts, marketing, arts, business administration, or equivalent combination of education and experience
4 years’ experience as in event planning and execution in a non-profit fundraising environment
•Experience providing work direction to volunteers and staff
•Knowledge of events best practices, and the ability to deliver superior events
•Proven success in building strong and lasting relationships
•Knowledge of project budgeting development and monitoring
•Demonstrated ability to establish and maintain effective relationships with Board members, donors, executives, management, employees, and supporters
•Proactive, strategic, and professional verbal and written communication, with an ability to tailor communications according to audience
•Ability to motivate teams and simultaneously manage several projects
•Successfully assess priorities and work well with deadlines, exceptional time management, problem solving, and analytical skills
•Exercise discretion in maintaining confidentiality of sensitive information
•Proficiency in Microsoft Office Suite, Zoom, Asana, Slack and internet-based research
•Ability to learn the museum’s event software and CRM software tools
•Ability to pass and maintain security background check clearance
Preferred Qualifications
•Knowledge of the local events community
•Proficiency with Tessitura
•Proficiency with Momentus software
How To Apply: