(P/T, Temp) Project Manager, Science & Film at the Museum of the Moving Image

Job Title: Project Manager, Science & Film

Job Status: Part-time, Temporary

Location: Queens, NY

Salary: $35/hour

PROJECT MANAGER, SCIENCE AND FILM
The Project Manager for Science & Film will manage all aspects of planning and production of a series of public programs focused on the intersection of art and science. They will oversee program development, execution, and reporting. This role entails a high level of coordination and collaboration between Museum staff and external parties, including non-profits, artists, and scientists. It requires a self-motivated individual able to respond to changing needs and priorities, ask questions when necessary, and work independently. The Project Manager will also assist with the coordination and execution of a large-scale gallery exhibition, including logistics such as artist contracts, image research and permissions, coordinating with scholars, catalogue contributors, and helping to plan public programs. 

Job Responsibilities:
Work with a range of external organizations as well as MoMI staff to plan seven multifaceted, science-focused, free public programs to take place approximately once a month at MoMI between May and October 2025  

Organizing and leading planning calls and meetings to shape content, partner participation, audience participation, hospitality for guests and audiences, flow of events  

Participating in ongoing Open Worlds working group meetings with colleagues and providing feedback .  

  • Drafting event copy  
  • Working with marketing, communications, and graphic design to generate advertisements, press releases, and strategize about outreach and promotion  
  • Working with special events staff to arrange hospitality, including food and drink   
  • Ensuring clear communication about run-of-show and event details amongst internal staff (A/V, visitor experience, program staff, marketing)  
  • Ensuring clear communication about run-of-show and event details with participating organizations, artists, and scientists  
  • Liaising with A/V to prepare and test any audiovisual materials for the programs  
  • Overseeing smooth and successful production of public programs  
  • Working with Visitor Experience to send out surveys to attendees  
  • Compiling survey results and reporting in consultation with Development department   
  • Gathering additional feedback from program participants  
  • Processing and archiving invoices from vendors, tracking expenses against projected budget  
  • Working with the Curator of Science & Technology, assist with various logistical duties related to museum exhibition planning and execution   
  • Helping coordinate artist contracts and correspondence  
  • Assisting with research for image permissions and rights clearances  
  • Helping coordinate amongst exhibition partners including catalogue producers, contributing scholars, and MoMI staff as needed (exhibition manager, marketing and communications, and development)  
  • Assisting with planning for related public programs, including outreach to potential participants, drafting program copy, gathering images, and disseminating information  
  • Other duties as assigned  

Qualifications:

  • Minimum five years relevant experience   
  • Proven skills and experience producing public programs and coordinating with multiple stakeholders  
  • Ability to form and maintain successful working relationships with museum staff and other external contacts, including demonstrating exceptional judgement and professionalism  
  • Detail-oriented and organized, with an ability to think big picture and be focused on logistics  
  • Clear communicator, both verbally and in written form  
  • Interest in science and/or interdisciplinary programming  
  • Flexibility to work nights and weekends at least once/month  
  • Comfort with Microsoft Office Suite, basic budget management skills  
  • Experience in a museum setting a plus  

Job Schedule: Monday through Friday, with some weekend days and evenings. 

Hourly Wage: $35.00 an hour

FLSA Status: Non-Exempt 

Job Title of the Supervisor: Curator of Science and Technology  

Job Status: Part Time, 12-Month Position, three days/week position (possibility for continuation and expansion of responsibilities 

How To Apply:
To apply please submit cover letter, resume, and writing sample (+/- 5 pages) as a single PDF to sloanfilm@movingimage.org with “Project Manager” as the subject.  

The Museum is unable to confirm the receipt or provide an update regarding the status of individual applications. No faxes or phone calls please.   

No faxes or phone calls please. 

Museum of the Moving Image is committed to diversity, equity, and inclusion in the workplace and to maintaining a staff that represents the traditions and voices of contemporary Queens. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.  

This job was sourced via WordofMouth Newsletter.