Assistant Registrar for Loans and Collections at the Glenstone Foundation
Job Title: Assistant Registrar for Loans and Collections
Job Status: Full-time
Location: Potomac, MD
Salary: $47,500 – $64,000
Description
Position
Assistant Registrar for Loans and Collections
Reports To
Registrar
An Introduction to Glenstone Museum
Founded with the mission to seamlessly integrate art, architecture, and landscape, Glenstone is an art museum located on over 300 acres of rolling hills and unspoiled woodland in Potomac, Maryland. The museum, opened in 2006 and expanded in 2018, offers nearly 60,000 square feet of exhibition space to showcase its collection of more than 1300 works by 200 contemporary artists. With its expansion, Glenstone now has the ability to welcome 100,000 visitors each year, and admission is always free.
Position Overview
The Assistant Registrar for Loans and Collections will support the Registrar and registration department by performing a variety of professional tasks to support the loans and exhibition program at Glenstone. Primary duties include coordinating the outgoing loans program, managing framing projects, supporting new acquisitions, ongoing file management, and supporting gallery rotations. This position will support activities across Glenstone’s 60,000 square feet of exhibition space as assigned. A qualified candidate must have a solid knowledge of, and experience in, hands-on aspects of museum registration work, including coordinating domestic and international artwork movements, and is expected to work both independently and as part of a team.
Key Responsibilities:
-Coordinate the loan request process by communicating with Registration, Conservation and the Senior Director of Collections.
-Correspond, negotiate, and coordinate with borrowing institutions regarding the terms of a loan, including transportation, packing, courier requirements, facility reports, environmental controls, certificates of insurance, and more.
-Coordinate and oversee crating of artworks with outside vendors for outgoing loans and incoming acquisitions.
-Coordinate shipping arrangements for acquisitions to the collection.
-Approve, coordinate, and make travel arrangements for couriers as needed.
-Courier shipments and oversee artwork movement and art handling at Glenstone and other venues for installation and deinstallation.
-Input data and create reports through Glenstone’s Collections Management System, Collective Access.
-Create training content and modules for Glenstone University.
-Manage digital and analog file systems for the permanent collection and outgoing loans.
-Assist Registrar and Head Preparator in managing artwork locations in Collective Access and updating physical location labels.
-Oversee unpacking and cataloging of acquisitions entering the collection and artworks returning from outgoing loan.
-Manage and coordinate framing of permanent collection artworks and incoming loans, working directly with galleries, studios, and framing vendors to ensure specific conservation-approved requirements are communicated and adhered to.
-Coordinate department scheduling while working closely with the Administrative Coordinator, Collections Division.
-Support rotation of artworks in the permanent collection galleries.
-As assigned, create and manage budgets for projects.
-Coordinate and communicate with Conservation department regarding artwork display and handling requirements, deadlines, and packing dates.
-Assist the Conservation department with condition reporting of artworks.
-Create packing and installation instructions as needed.
-Aid in the preparation of internal and external Registration department presentations.
-Work with Registration interns when applicable.
-Other duties as assigned.
Required Qualifications
-COVID-19 vaccination and up to date on all boosters.
-Strong cultural competence, interpersonal communication, planning, and organizational skills.
-An undergraduate degree in Museum Studies, Arts Administration, Art History, or a closely related program from an accredited college or university.
2-4 years of collections management experience with a major museum, or equivalent combination of education and experience.
-Proficiency with Microsoft Office (Excel, Word, Outlook).
-Experience arranging domestic and international fine art shipping.
-Thorough knowledge of current registration best practices and principles, including preventative maintenance of collections.
-Must be organized and detail oriented. Excellent organizational, written, verbal, interpersonal, research, and administrative skills.
-Must be able to stand for long periods of time.
-Ability to travel for extended periods of time.
-General knowledge of 20th century art, art history, and artist’s materials relative to Glenstone’s collection.
-Must possess a high-level professional conduct, discernment and confidentiality.
Preferred Qualifications
-Master’s degree in Museum Studies, Arts Administration, Art History, or a closely related program.
-4+ years of registration experience with a major museum, or equivalent combination of education and experience.
-Experience working with collection management systems.
-Experience working with contemporary art and time-based media.
-Thorough understanding of art museum standards and protocols.
-Ability to handle delicate works of art with extreme care.
-Fluency in languages other than English.
Salary and Benefits
This is a full-time position with a salary commensurate with experience. Glenstone provides a total benefits package that helps you manage your health, protect your income, and prepare for the future. Benefits include medical, dental, and vision insurance; life, long-term disability and AD&D insurance, a Flexible Spending Account (FSA); a 401(k)-retirement account with a matching contribution; an Employee Assistance Program (EAP); and tuition reimbursement.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
Salary Range: $47,500 – $64,000
How To Apply: