Department Assistant – Curatorial, at the Guggenheim Museum

Job Title: Department Assistant – Curatorial

Job Status: Full-time

Location: New York, NY

Salary: $61,800

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, architecture, and other manifestations of visual culture, primarily of the modern and contemporary periods. The Guggenheim realizes this mission through exceptional exhibitions, education programs, research initiatives, and publications. The Guggenheim strives to engage and educate an increasingly diverse international audience through its unique network of museums and partnerships. With nearly three million annual visitors worldwide, the Guggenheim and its network is one of the most visited cultural institutions in the world.

SUMMARY OF POSITION:

Under the guidance of the Senior Director, Curatorial Affairs, the Department Assistant will perform administrative support for the Curatorial Department on a day-to-day basis and coordinate activities with Guggenheim staff and/or external entities as needed.

SKILL AND EXPERIENCE REQUIREMENTS:

  • Bachelor’s degree preferred
  • At least two years of administrative experience relevant to the position, or equivalent, preferred.
  • Interest in art history and the museum profession preferred.
  • Excellent communication and organizational skills.
  • Ability to take direction and work as part of a team.
  • Flexibility and the ability to adapt to changing priorities.
  • Excellent attention to detail and the ability to handle multiple projects in a fast-paced environment is a must.
  • Ability to be proactive, use independent judgment, and initiative.
  • Professional demeanor and diplomatic skills required.
  • Must exercise good judgment and discretion.
  • Proficiency in Microsoft Office Suite, Adobe Suite, Internet research, and other standard office procedures and equipment.
  • Familiarity with The Museum System (TMS), aiding with basic data entry for exhibitions, a plus
  • Ability to employ expense and event management software programs a plus

KEY RESPONSIBILITIES:

Duties may include, but are not limited to, the following:

  • Assist with general organization and upkeep of office space.
  • Occasional research and writing.
  • Monitor department mail and respond to general inquiries from external and internal parties.
  • Manage and order supplies for the department.
  • Provide administrative support for senior curatorial staff, including scheduling meetings, creating PowerPoint presentations, assisting with travel arrangements, and processing invoices and expense reports.
  • Maintain department calendar and schedule departmental meetings. Coordinate with Assistant to Chief Curator, as needed.
  • Attend interdepartmental calendar meetings. Assist with scheduling Curatorial tours with outside parties as well as within the institution, using Artifax (event management software).
  • Prepare and distribute departmental agendas, minutes, and communications as needed.
  • Maintain department’s contacts.
  • Prepare Curatorial report and other materials, as needed, for the Board of Trustees.
  • Support the Collections team with research, correspondence, loan activities, and catalog raisonné queries.
  • Assist with meetings and information tracking related to new acquisitions, as needed.
  • Update curatorial department information on the website and intranet.
  • Update and maintain the shared curatorial drive.
  • Provide support for the annual Basque Artists Program.

WORK DEMANDS and ENVIRONMENT:

  • Ability to travel within the metropolitan area as required to perform the above duties at any of the Guggenheim’s owned or leased properties upon request.
  • Ability to lift at least 25 lbs.

EDUCATION:

Bachelor’s Degree preferred

CERTIFICATES, LICENSES, REGISTRATIONS: N/A

REPORTS TO: Senior Director, Curatorial Affairs

LOCATION: One Liberty Plaza, New York, NY 10006

WORK SCHEDULE: 40 Hours per Week, Schedule TBD

POSITION TYPE: Full-time, Non-Exempt. This position is covered by a Collective Bargaining Agreement with Local 2110 UAW.

SALARY: $61,800 Annually

How To Apply

Apply via LinkedIn

The Guggenheim is dedicating itself to creating paths that lead to a more inclusive and diverse institution. We encourage inquiries from applicants who will reflect the plurality of our culture and our global audience. The Guggenheim does not discriminate on the basis of age, race, creed, color, religion, marital status, gender identity and/or expression, sexual orientation, veteran status, national origin or disability status.