Associate, Individual Giving at the Wildlife Conservation Society
Job Title: Associate, Individual Giving
Job Status: Full-time
Location: New York, NY
Salary: $46,700 – $56,700
Job Summary:
The Associate of Individual Giving is an integral member of the Individual Giving team at WCS, providing critical support to gift officers in their efforts to identify, cultivate, solicit, and steward existing donors and prospects for gifts to WCS.
This position reports to the Associate Vice President, Principal Giving and supports the New York and West Coast based Major Gifts team. The position is part of a collaborative team that works closely together to drive value for the organization. Excellent attention to detail, being proactive, having a mind for process, possessing strong writing and communication skills are all important elements contributing to success in the role.
Major Responsibilities: (10 main responsibilities)
- Support the Vice President’s, Associate Vice President of Principal Giving’s, and the Major Gifts Officer, Western Region’s portfolios. This includes data entry, preparing status reports, tracking the status of all opportunities, flagging upcoming actions, and coordinating moves management.
- Support frontline fundraising activities and liaise with program staff and donor communications to produce materials for donors, including proposals, reports, and updates. This includes data entry of all deliverables, running monthly reports, tracking the status of all deliverables, flagging upcoming actions for the relationship manager, and ensuring all deliverables are executed on time.
- Assist and support fundraising events, donor meetings, and zoo tours. This includes preparing briefings and biographies pre-event and coordinating comprehensive follow-up strategies for donors post-event.
- Draft, edit, and proofread written materials including proposals, reports, briefings, and other correspondence, including letters from the CEO and Board Chair, as necessary.
- Prepare accurate and timely acknowledgment letters for all major and principal gifts. In collaboration with the Operations team, ensure accurate gift processing and data entry. Prepare additional stewardship and thank you materials as needed.
- Provide administrative support including managing the Vice President’s and Senior Director’s calendars, scheduling meetings, drafting agendas, preparing expense reports, and other administrative responsibilities as required.
- Coordinate large mailings, email updates, and bespoke communications for donors and prospects. This includes preparing and reviewing detailed lists to ensure donor-centric communications.
- Act as liaison interfacing with donors and staff at in-person events, in virtual meetings, on phone calls, and in email correspondence. This position will interact with key supporters and senior leadership to support logistics, administrative needs, and donor requests.
- Maintain accurate and up-to-date donor records. Accountable for keeping current on database procedures, participating in Salesforce training, and following best practices in data integrity and donor privacy.
- As requested, staff department events, perform other tasks, and provide support for other Global Resources activities.
Qualification Requirements
Job Qualifications:(no more than eight)
- 1-2 years of experience in an office environment or significant internship.
- Previous experience supporting a fundraising or development team preferred.
- Bachelor’s Degree preferred
- Self-motivated with excellent writing and communication skills, relationship building, and project management.
- Ability to meet deadlines, anticipate needs, plan ahead, work under pressure, prioritize, and handle multiple, complex projects.
- Demonstrated ability to apply reasoning skills to evaluate issues and identify potential solutions as well as analytical abilities to weigh alternative solutions against objectives.
- Excellent oral and written communication skills, with the ability to present material in a concise and professional manner.
- Willingness and interest in learning new systems and improving processes.
- A team player, willing to collaborate and support all members of Global Resources.
To Apply