Major Gifts Assistant at The Whitney Museum of American Art

Job Title: Major Gifts Assistant

Job Status: Full-time

Location: New York, NY

Salary: $52,000

The Major Gifts Assistant serves as the first point of contact with the general public on behalf of the Major Gifts office and, at times, for the Advancement department at large. The Major Gifts Assistant works in close coordination with Senior Advancement staff and reports to the Manager of Major Gifts. In addition to working across the Advancement department and throughout the Museum, the Major Gifts Assistant will have a strong focus on donor stewardship, as well as be involved in a wide range of administrative activities for the Major Gifts department. 

Responsibilities:

  • Oversee the acknowledgment of major gifts and pledges, including processing gifts and drafting acknowledgment letters.
  • Prepare and mail membership cards and gift acknowledgments in a timely manner.
  • Support the stewardship of Whitney patron groups and their benefit fulfillment through in-person events and coordinating donor tours.
  • Provide administrative support for Major Gifts colleagues by helping with exhibition and program fundraising.
  • Draft general correspondence and the monthly Major Gifts newsletter.
  • Collaborate with Major Gifts colleagues to prepare billing statements and solicitations.
  • Organize large-scale catalogue mailings.
  • Organize weekly Major Gifts team meetings.
  • Work collaboratively with the Major Gifts team and other departments to ensure that the website, intranet, and informational print materials are up to date.
  • Maintain donor lists in collaboration with Business Systems and Special Events, as well as create processes to review and maintain donor profiles in Raiser’s Edge.
  • Process invoices in Concur.
  • Assist on special projects as they arise. 

Job requirements:

  • Bachelor’s Degree
  • 1-2 years of administrative experience
  • Strong attention to detail and organizational abilities
  • Good writing skills and excellent phone manner
  • Ability to work in a fast-paced environment
  • Experience with MS Office and Raiser’s Edge or similar database

Compensation & Benefits

  • Compensation rate of $52,000 per annum
  • Medical, Dental, Vision, 403(B) elections
  • Generous Paid Time Off benefits
  • Commuter benefits – parking and mass transit
  • Admission to world-renowned museums across the city and nationally
  • Pet insurance and discounted membership for Citibike
  • This role will be covered under UAW Local 2110

Apply via NYFA

The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.

Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role.

About the Whitney:

The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.

EEO Statement:

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.