Coordinator, President’s Office at the Central Park Conservancy

Job Title: Coordinator, President’s Office 

Job Status: Full-time

Location: New York, NY

Salary: $65,000 – $80,000

Note: This job was sent to us by alum Maren, whose message is included below:

Rosanna! How are you? It’s been too long.  I wanted to reach out to let you know that I’m hiring for a great role at Central Park Conservancy that I imagine would be a stellar opportunity for one of your alums! Please feel free to pass along the position and let folks know they should reach out to me if they are interested in learning more or if they apply so that I can flag them. I hope that all is well for you, your fam, and the NYU team. I hope our paths cross again soon!

Many thanks! Maren

About Central Park and the Central Park Conservancy: 

Central Park is one of the world’s most famous and beloved public spaces. Designed by  Frederick Law Olmsted and Calvert Vaux in 1858, the 843-acre Park was the country’s  first purpose-built public park and is a National Historic Landmark and a New York Scenic  Landmark. The Central Park Conservancy, a private, not-for-profit organization, was  founded in 1980 to rescue the Park, which had fallen into serious disrepair. Since then,  the Conservancy has overseen the investment of over $1.5 billion in the restoration of the  Park, which now hosts over 40 million visitors a year. 

The Conservancy is one of the largest and most successful public private partnerships in  New York City and is considered a major civic institution given its impact on the health  and vibrancy of both the Park and the City. The Conservancy’s mission is to preserve and  celebrate Central Park as a sanctuary from urban life. The City of New York has formally  entrusted the care of the Park to the Conservancy which is responsible for every aspect  of its care, including landscape maintenance, capital improvements, and the visitor  experience. The Conservancy employs roughly 400 people and has an annual operating  budget of $100 million. 

Position Summary: 

The Coordinator of the President’s Office is a key member of a results-oriented team who will  provide executive and administrative support to the President & CEO, the Chief of Staff &  Vice President of Strategy and Programming, and the Director of the President’s Office. This  person will report to the Director of the President’s Office.  

The ideal candidate will possess strong written and verbal communication, administrative, and organizational skills, exercise good judgment in a variety of situations, and be able to  handle a multitude of activities and confidential matters with discretion. 

Summary of Essential Job Functions: 

A successful Coordinator will assist the President’s Office with daily administrative duties and  manage a broad variety of tasks, and will:  

  • Exercise judgment and discretion in managing the President’s active calendar and  prioritizing her tasks, including handling complex scheduling and coordinating with  internal and external offices to meet deadlines. 
  • Manage the daily workflow of the President’s Office, ensuring that the President is on  time for all meetings and appointments.  
  • Answer phone calls which could be of a sensitive and confidential nature and act as  gatekeeper for the President and the President’s Office.
  • Under the supervision of the Director of the President’s Office, monitor incoming  email correspondence to the President and ensure that all emails, requests, and  invitations are responded to in a timely fashion.  
  • Work with the Chief of Staff and Vice President of Strategy and Programming, Director of the President’s Office and other senior managers on substantive  preparation for meetings, including development and distribution of materials  (agendas, presentations, handouts, minutes, etc.) and coordination with IT, Office  Services, and other departments.  
  • Assist with the preparation of correspondence, documents, speaking remarks, and presentations on behalf of the President’s Office.  
  • Work with the Philanthropy department to maintain updated records of the  President’s donor correspondence and engagement in Raiser’s Edge (CRM  database). 
  • Work closely with the Institutional Planning and Government Relations departments, providing occasional administrative support and contributing to the building of  relationships with City Hall, City Council, NYC Parks and other key stakeholders. 
  • Track and process contracts and invoices, ensuring that they go through required  internal approval procedures, and complete monthly credit card reconciliation for the  President’s Office. 
  • Enter and maintain the President’s internal and external contacts in Outlook, which  are confidential in nature and require close management to ensure they remain  accurate and up to date.  
  • Maintain, organize and store physical and digital files.  
  • Perform occasional personal administrative tasks for the President.  • Work overtime hours as needed and assigned by the Director of the President’s  Office.  
  • Perform other duties as assigned. 

Minimum Requirements: 

  • 5+ years’ experience providing administrative support for senior management. • Bachelor’s degree preferred or equivalent combination of education and experience. • Highly proficient in Microsoft Outlook, Word, Excel, and Power Point. • Experience working for a senior level executive. 
  • Strong understanding of and experience with complex scheduling and calendar  management. 
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks  seamlessly with excellent attention to detail and meet deadlines. 
  • Strong writing skills; ability to craft e-mails and correspondence with ease and speed. • Excellent follow-up and follow-through skills. 
  • Team player; ability to build relationships with stakeholders, including staff, board  members and their assistants, external partners and donors. 
  • Interest in urban park management and the mission of the Conservancy preferred. Please submit a cover letter and resume with your application. 

Salary range: $65K to 81K (based on level of experience) 

How To Apply:

Apply Here

Safety Requirements 

Establishment and maintenance of a safe work environment is the shared responsibility of  this organization and employees at every level. The Conservancy will make every effort to  assure a safe environment and be in compliance with federal, state, and local safety  regulations. Employees are expected to obey safety rules and to exercise caution in all their  work activities. Accordingly, employees should be aware of any hazards, which could cause  an injury or accident (e.g., spills, obstacles in walkways, etc.). If an employee discovers a potential dangerous condition, he/she should alert other employees and notify his/her supervisor immediately. 

Disclaimer 

The above statements are intended to describe the general nature and level of work being  performed by people assigned to this classification. They are not to be construed as an  exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All  personnel may be required to perform duties outside of their normal responsibilities from  time to time, as needed. Duties, responsibilities, and activities may change at any time with  or without notice.