Program Assistant at The Association of Art Museum Curators (AAMC)

Job Title: Program Assistant

Job Status: Full-time

Location: New York, NY

Salary: $40,000 – $41,500

Program Assistant

 

Organization

The Association of Art Museum Curators (AAMC) is a 501(c)6 organization, and the AAMC Foundation is a 501(c)3 organization that supports, values, and advances the work of nonprofit art curators at all stages of their careers through leadership and connectivity. The organization’s work is headquartered in New York City and is grounded in diversity, equity, inclusion, access, and belonging. It seeks to recognize the full breadth of a person’s lived experience, self-identification (gender, ethnic, racial, and ability), and socio-economic background. It is a compelling leader and resource for those who care about the role of curators as agents of change, social impact, and multicultural understanding and engages a large community that is not exclusive to curators.

 

The organization provides a platform for exchanging information on critical issues driving the field, including diversity and inclusion, digital innovation, artistic voices and histories, outreach, and audience engagement.  

 

Position Summary

We seek diverse, qualified candidates for the Program Assistant position at the Association of Art Museum Curators (AAMC) and AAMC Foundation. We seek a team member engaged in our mission that will work collaboratively to achieve our goals.

 

One year of full-time or internship experience in an arts organization is required. Committing to our mission and vision is vital to this position. The role reports to the Senior Program Manager and the Executive Director and will collaborate with the entire team and outside consultants. All responsibilities include executive, programming, fellowship, Conference, administrative, events, and overall program work.

 

Responsibilities 

The Program Assistant serves as the operational point person for programs. They manage and coordinate work, activities, and projects supporting programs (events and fellowships), including in-person and virtual.

  • Perform high-level, administrative duties for the Executive Director, Senior Program Manager, and Board, often dealing with highly sensitive and confidential matters and individuals with diplomacy, respect, tact, and discretion.
  • Submit and manage invoices, receipts, requests, communications, and overall material to the Development and Office Administrator and/or outside accounting firm.
  • Execute daily administrative requests, such as letters, mailing, contracts, calendars, contacts, and list management. 
  • Prepare meeting materials for the Executive Director, Senior Program Manager, and Board, as requested.
  • Coordinate and assist with the annual Art Curators Conference, including working closely with the Conference Producer and Executive Director in the planning and execution of the program. Responsibilities will include scheduling and presenting practice sessions, enacting a marketing plan, creating social outreach, maintaining and updating registration/RSVP listings, securing payments, processing and submitting speaker payments, tracking documents and acknowledgments, and additional items.
  • Manages administrative aspects of all programs, including calendars, data tracking, registrations/RSVPs, invitations, payment information, budgets, outreach, tracking/management, and more.
  • Identify, update, and create content for website, social, newsletters, and other areas of outreach.
  • Coordinate and provide administrative support on fellowships, intensives, online learnings, projects, events, and initiatives.
  • Strengthens and furthers relationships with members, individuals, organizations, and other partners through this role by delivering excellence through every process.
  • Manage, update, and maintain all databases and files.
  • All other tasks as assigned.

 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

 

Traits and Characteristics

The Program Assistant will be an early career professional with initiative, a supportive nature, a detail-oriented mind, pride in their work, and a demonstrated capacity to achieve goals. They will have a capacity to work with content partners and presenters to ensure programs are on mission and meet AAMC and AAMC Foundation values, guidelines, timelines, and policies. A confident, supportive, thoughtful self-starter, they will be willing to work as part of a team and independently, with personal accountability and resilience, strongly valuing service to and engagement of the communities that AAMC and AAMC Foundation serves. 

 

Qualifications

A bachelor’s degree with at least one year of professional nonprofit work/internship experience is required. A track record of detailed work, deadline management, and familiarity with visual arts and museum philanthropic organizations is useful. Exceptional writing and interpersonal, customer service, and project management skills are essential. Computer and technical acumen for MAC Operating systems and programs, Microsoft Office Suite, Membership and Fundraising CRMs, graphic design (Canva), online events, and communications (Socio, Mailchimp), mail (digital and print) and phone communications are needed, with the ability to learn additional programs and skills as needed.

How To Apply

Deadline: 02/09/2024

Application

Please send the required material to jobs at artcurators.org with the position title in the subject line. Any submissions without a cover letter & resume as attachments will not be considered. We do not accept phone inquiries. 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and scanners. The position reports to an ADA compliant. 

Apply via NYFA

AAMC & AAMC Foundation provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.