Development Assistant at the Swiss Institute
Job Title: Development Assistant
Job Status: Full-time
Location: New York, NY
Salary: $50,000- $52,000
Description
Organization Summary
Swiss Institute (“SI”) is an independent non-profit contemporary art institution dedicated to promoting forward-thinking and experimental art making through innovative exhibitions, education, and programs. Committed to the highest standards of curatorial and educational excellence, SI serves as a platform for emerging artists, catalyzes new perspectives on celebrated work, and fosters appreciation for under-recognized positions. Open to the public free-of-charge, SI is committed to being an organization that is diverse, equitable, accessible, and sustainable in its work, structure, and programming.
Job Summary
The Development Assistant will be an integral member of the Development Team, providing crucial administrative and operational support, assisting in individual donor cultivation, corporate partnerships, special event production, and the TimeForArt fundraising initiative. The Development Assistant will report to the Director of Advancement.
Requirements
Core Duties and Responsibilities
- Aid in processing all contributions, entering gifts into Bloomerang, submitting gift records to finance, preparing acknowledgement letters, and in-kind donation records
- Track gifts and maintain donor, prospect, and member information in the donor database
- Assist in tracking and coordinating fundraising schedules, workflows, calendars, and meeting arrangements
- Provide administrative support to Senior Development Manager for mailings, proposals, reports, travel, and invitations
- Assist in preparing Development meeting minutes and coordinating Development intern schedules
- Assist in tracking, researching, managing corporate outreach programs and campaigns in collaboration with the Head of Partnerships, TimeForArt Managing Director
- Support the cultivation and maintenance of relationships with corporate partners and contacts throughout the year
- Contribute to research efforts for corporate partners and sponsorship opportunities, including the TimeForArt fundraising initiative
- Provide general administrative support to the Head of Partnerships, TimeForArt Managing Director, relating to corporate sponsorships and the TimeForArt fundraising initiative
- Assist in organizing and drafting social media posts for the TimeForArt fundraising initiative
- Assist in special projects, such as artist editions, and sponsorships, under the guidance of the Head of Partnerships, TimeForArt Managing Director
- Support the creation of pitch materials and proposal decks for partners and prospects
- Assist in the facilitation of partnership contract fulfillment, including annual membership benefits
- Provide general administrative support to the Director’s office, and Senior Development Manager, including follow-up, filing, and organization of Development and Director related records and correspondences
- Assist in planning donor cultivation and special events, including opening receptions, dinners, donor events, and fundraising events (e.g., benefit gala)
- Assist in securing in-kind products and facilitating hospitality for opening receptions and events, including event supplies or equipment needs
- Contribute to the creation of invitations, such as exhibition and event MailChimp invitations
- Aid in soliciting and facilitating site-rentals
Qualifications
- 1-3 years of experience in administration, institutional giving, development, or grant writing
- Bachelor’s degree or equivalent experience preferred
- Affinity with the mission of SI
- Working knowledge of fundraising in a nonprofit context
- Exceptional communication and interpersonal skills, both written and verbal
- Proactive and detail oriented, with excellent time management skills
- The ability to work in a fast-paced and culturally diverse environment
- Experience with budgets and financial data is a plus
- Excellent tech/computer skills, proficiency in Microsoft Office, Adobe, Social Media, and other technology platforms
- Knowledge of and experience with Bloomerang, Mailchimp, WordPress, eTapestry, and other CRMs
- Arts experience needed
- Knowledge of French, German, Spanish or Chinese is a plus
Compensation
The Development Assistant is a full-time, exempt position with required work outside of scheduled office hours. The salary range for the position is $50,000 to $52,000. SI offers a competitive benefits package, including health, dental, and vision coverage, a health reimbursement account (HRA), 401k account, commuter benefits, and generous paid time off.
Additional Requirements
Employment is contingent upon a satisfactory background and reference check.
You must be legally authorized to work in the United States.
How to Apply
Please email a cover letter and résumé to jobs@swissinstitute.net with your name and “Development Assistant” in the subject line.
We will only contact candidates selected for further consideration.
No phone inquiries, please.
SI is an equal opportunity employer and strongly encourages applications from BIPOC, persons with disabilities, women, LGBTQ+ and other underrepresented applicants. SI considers all candidates for employment regardless of race or color, religion or creed, alienage or citizenship status, sex, national origin, age, sexual orientation, disability, gender identity or expression, marital status, domestic partnership status, genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, sexual and reproductive health decisions, or any other characteristic protected by law.