Associate for Administration at The Metropolitan Museum of Art

Job Title: Associate for Administration

Job Status: Full-time

Location: New York, NY

Salary: $33-$34/hr

About The Metropolitan Museum Of Art

The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City—The Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online.

Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world.

At The Met, every staff member – from security officers to researchers to scientists and beyond – lives by our core values of respect, inclusivity, collaboration, excellence, and integrity.

Respect: Engage one another with collegiality, empathy, and kindness, always.

Inclusivity: Ensure that all are and feel welcome and valued.

Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission.

Excellence: Lead the cultural world in quality and expertise—and inspire curiosity and creativity.

Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve.

ABOUT THE DEPARTMENT:

The Publications and Editorial Department is responsible for shaping, editing, designing, producing, marketing, and helping to distribute the Museum’s publications, as well as editing and typesetting wall texts and object labels. It publishes between 25 and 30 new titles each year to inspire greater engagement with the Museum’s collections and exhibitions.

GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:

The Administrative Coordinator reports directly to the Associate Publisher for Production. The role is essential to the successful operation of the department. The Administrative Coordinator supports the Administrator’s work with the Finance, Retail, and Buildings departments to provide accurate and timely financial reporting, to make timely payment of approximately 1,000 invoices per year, to process and track hundreds of freelance and supplier contracts, to maintain the physical office workspace, and to oversee numerous other processes that allow the department to function in a professional and effective manner. The Administrative Coordinator will also provide administrative support to the Publisher, Associate Publisher for Editorial, Associate Publishers for Production and additional senior staff.

PRIMARY RESPONSIBILITIES & DUTIES:

  • Collaborate with the Administrator to provide real-time expense information to the Associate Publisher for Production and the Associate Publisher for Editorial, aiding in project budget reforecasts.
  • Support department leads in compiling data for the DEPILL budget manager.
  • Maintain detailed publication sales history.
  • Process invoices efficiently, ensuring accuracy and timely completion on an as needed basis.
  • Assist in handling freelance, contributor, and permissions contracts.
  • Utilize Adobe Acrobat Sign to send out contracts, tax forms, and banking forms with clear instructions.
  • Maintain a comprehensive log of contracts sent and received.
  • Correspond with contractors and licensees, addressing inquiries and sending reminders.
  • Aid the Administrator in preparing invoices for permissions and foreign book deals.
  • Maintain a detailed log of sent invoices and received payments.
  • Manage a schedule for timely invoicing.
  • Collaborate with the Rights Manager in maintaining logs of contract terms and payments for permissions and licenses.
  • Support the Administrator’s role as the liaison for maintenance and infrastructure matters, ensuring a well-maintained and functional workspace.
  • Maintain accurate records for all administrative processes.
  • Other duties as assigned

REQUIREMENTS & QUALIFICATIONS:

  • B.A. degree required, background in accounting and interest in humanities preferred.
  • 2 year prior Administrative/ Coordinator experience required
  • Knowledge of budget development, budget reporting, and profit and loss reporting in a publishing organization
  • Excellent organizational skills and attention to details
  • Excellent writing and communication skills
  • Advanced skills in Excel
  • Intermediate skills in Adobe Acrobat Pro and Adobe Acrobat Sign

COMPENSATION RANGE:

  • Pay Range : $33.00 – $34.00 / Hourly
  • The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.

Location Requirements

At time of employment, employees are expected to be located within commuting distance of the Museum. “Commuting distance” means that they are located in one of following states: New York, New Jersey, Connecticut, or Pennsylvania (the “Tri-state and PA” areas), and be able to commute to and from the Museum in a single day.

Benefits Offerings

The Museum provides competitive compensation, and generous benefits and perks for all eligible employees. Note: Benefits Offering may differ based on Employee Status.

  • Medical, dental, vision and life insurance
  • 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
  • Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays
  • Long-term disability coverage
  • Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses)
  • Commuter benefits (pre-tax income for parking or mass transit expenses)
  • Free financial-planning services
  • Financial assistance for relevant coursework, seminars, and training programs
  • 25% discount for staff in Museum shops
  • A subsidized staff cafeteria
  • Access to the Museums Council pass, which grants free admission to various museums and cultural institutions

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Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

The Met is committed to the full inclusion of all qualified individuals. As part of this commitment, The Met will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed in this process, please contact benefits@metmuseum.org.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.